Medical Education Program Coordinator (DoCS) - College of Medicine, Office of the Dean

Hiring Department: Administration

Location: Chicago, IL USA

Requisition ID: 1024230

Posting Close Date: April 4, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. Hybrid and flexible work schedules are available. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

With minimal supervision, DoCS Coordinator will help coordinate delivery and implementation of the DoCS course in the first and second year of the College of Medicine (COM) curriculum. Will also provide organizational and administrative support to the tri-campus DoCS Course Directors and LCCs with course alignment.
Duties & Responsibilities:

• Coordinates activities related to DoCS which includes: Coordinates clinical skills sessions with simulation center, create schedules for students, faculty, and standardized patients; update and distribute materials for students, standardized patients, and faculty and tutors. Coordinates small groups and lectures held weekly, assist faculty in preparation for these sessions, update and distribute materials for students and faculty and tutors. Facilitates the flow of daily communication between M1/M2 students, faculty, and tutors, simulation staff to enhance learning activities.

• Coordinate activities related to tri-campus DoCS which includes: Coordinates meetings with tri-campus Course Directors or their designee and LCCs to meet with block directors and theme leaders. Coordinates tri-campus meetings with simulation faculty and staff involved with the DoCS course to prepare for high-stakes standardized patient assessments. Communicates with local campuses for coordination of course materials, tri-campus echo recordings, tri-campus scheduling, and alignment of sessions. Serve as administrative support and record keeper for meetings. Schedule and attend all meetings and ensure all meetings have zoom links and take minutes for block meetings and meetings with discipline teams. Schedule meetings for course leadership to discuss student feedback and campus specific block reports to facilitate development of the college wide annual course report.

• Responsible for maintaining and updating DoCS courses’ Blackboard sites including evaluation of Blackboard content and its effectiveness and usage. Responsible for maintaining and updating Box folders for faculty.

• Serves as liaison between students and faculty to address concerns related to DoCS and actively communicates with course faculty and students to ensure seamless flow of course activities.

• In the absence of the Associate Director serve as a contact for the course.

• Performs other related duties and participates in special projects as requested by DoCS Course Directors and Associate Director.

Minimum Qualifications Required:

1. High school diploma or equivalent.

2. Any one or combination totaling four (4) years (48 months), from the categories below:

A. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

B. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems

3. Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

Preferred Qualifications:

• Knowledge of medical education curriculum
• Knowledge of UI-COM policy and procedures
• Experience with Microsoft Excel, Word, Outlook and Zoom/WebEx
• Highly organized, able to follow up with faculty and students as needed, ability to move projects forward and see them through to completion, able to work independently with minimal supervision
• Excellent written and oral communication skills
• Experience with Google Drive, Google Apps, and Box

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation