Medical Education Program Specialist - College of Medicine, Urology

Hiring Department: College of Medicine, Urology

Location: Chicago, IL USA

Requisition ID: 1018097

Posting Close Date: 04/25/2023

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. All full-time benefits eligible positions include a comprehensive benefits package which includes Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits

Position Summary:

Under general supervision provides support for the medical education and residency program in the Department of Urology.

Duties & Responsibilities:

• Processes applications for incoming program residents
• Submits credentialing applications for incoming residents. Reviews credentials and applications assuring completeness, prepares applications as needed, submits applications and obtains verifications
• Communicates with outside agencies and entities, including GME, ACGME and licensing agencies
• Maintains the medical resident roster and enters information into required databases
• Performs appropriate interdepartmental billing transactions for services provided or obtained in the performance of related duties
• Organizes data and files in compliance with auditing and accreditation requirements
• Supports medical staff, students, students on rotation, and student externs as appropriate, provides information regarding departmental and institutional requirements and verifies compliance
• Organizes and oversees residency candidate interviews
• Maintains New Innovations databases and evaluations
• Onboards new residents, conducts orientation, establishes netids, training requirements, obtains access and i-cards as appropriate
• Oversees and maintains CME database
• Coordinates Grand Rounds and assists in developing didactic curriculum
• Oversees graduation events, meetings, and journal club
• Coordinates relevant internal and external meetings and records proceedings
• Provides ad hoc reports in support of new system design and implementation

• Perform other related duties and participate in special projects as assigned.

Qualifications:

1. High school diploma or equivalent.

2. Any one or combination totaling four (4) years (48 months), from the categories below:

A. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

B. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

Preferred Qualifications:

• Bachelor’s degree from an accredited institution.
• Knowledge of a variety of accreditation standards for medical education programs
• Advanced computer skills, knowledge of software systems.
• Prioritizes responsibilities and makes adjustments as needed
• Maintains confidentiality and exercises discretion
• Ability to effectively interact with a diverse population

To Apply: For consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is completed and all supporting documents have been uploaded before the posting close date.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation