Medical Education Program Coordinator - Surgery, College of Medicine

Hiring Department: Surgery

Location: Chicago, IL USA

Requisition ID: 1020628

Posting Close Date: May 22, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This is a full-time and benefits eligible position. UIC offers competitive salaries commensurate with experience. In addition all full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition we offer tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Description:

The Medical Education Program Coordinator assists the General Surgery Residency Program Director with education, processing valid licensures, and preparation of graduation requirements for the residents. This position will coordinate all aspects of surgical training via interactions with the Program Director, the Graduate Medical Education office, and official accrediting bodies as necessary.
Duties & Responsibilities

• Coordinate the residency selection process inclosing: reviewing applications, maintaining contact with_x000d_ applicants regarding application status, arrange and schedule interviews, complete contract for selected_x000d_ residents and process new resident paperwork.

• Act as departmental liaison distributing new and continuing resident agreements.

• Organize all aspects new resident orientation.

• Assist residents with administrative functions including organizing, printing and distributing rotation schedules and weekly educational conference schedules.

• Arrange the annual ABSITE examination including ordering of tests, procuring room for administering test, and proctoring.

• Complete residency training certifications for the American Board of Surgery.

• Prepare letters of recommendation and complete requests from other hospitals or programs for training_x000d_ verification.

• Process reimbursement requests from residents and maintain records of educational expenditures.

• Maintain attendance records for residency program and attendance at educational conferences.

• Maintain and coordinate resident evaluations including data base formatting and collating for use at resident_x000d_ Assessment Conferences.

• Monitor case logs for residents on an ongoing basis.

• Assure that residents complete Graduate Medical Education Requirements in Learning and Core Competency_x000d_ modules.

• Document records to ensure residents completed ATLS, ACLS and FLS as required by the American Board of_x000d_ Surgery.

• Maintain accreditation data, complete GME related surveys and ensure accuracy of data prior to submission to achieve ACGME compliance.

• Arrange site visits as necessary.

• Function as assistant to the Department Residency Advisory Committee.

• Participate in the annual multi-institutional mock oral examinations, by working closely with the Program_x000d_ Director to coordinate faculty and resident participation.

• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required:

1. High school diploma or equivalent.

2. Any one or combination totaling four (4) years (48 months), from the categories below:

A. College coursework in medical education, education, communications, public relations, or a closely related field as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• Associate’s Degree (60 semester hours) equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• Bachelor’s Degree (120 semester hours) equals three (3) years (36 months)

B. Progressively more responsible clerical or secretarial experience, including a background in electronic word processing and database management systems

3. Work experience totaling one (1) year (12 months) comparable to that gained at the Medical Education Program Specialist level or similar experience within a medical education program.

Please Note: Completion of the Training Administrators of Graduate Medical Education Programs Certification (TAGME) from the National Board for Certification of Training Administrators qualifies applicants for each level of this series.

To Apply: For consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts, and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application, you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is completed and all supporting documents have been uploaded before the posting close date.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation