Project Manager – Healthcare PMO

Hiring Department: Info Tech Services

Location: Chicago, IL USA

Requisition ID: 1025226

Posting Close Date: 6/5/2024

Salary Range: $120,000-125,000

About UI Health

The University of Illinois Hospital & Health Sciences System (UI Health) provides comprehensive care, education, and research to the people of Illinois and beyond. A part of the University of Illinois at Chicago (UIC), UI Health comprises a clinical enterprise that includes a 495-bed tertiary care hospital, 22 outpatient clinics, and 13 Mile Square Health Center facilities, which are Federally Qualified Health Centers. It also includes the seven UIC health science colleges: the College of Applied Health Sciences; the College of Dentistry; the School of Public Health; the Jane Addams College of Social Work; and the Colleges of Medicine, Pharmacy, and Nursing, including regional campuses in Peoria, Quad Cities, Rockford, Springfield, and Urbana. UI Health is dedicated to the pursuit of health equity.

Position Summary

Manage the definition, design, and implementation of medium to large scale projects; manage all aspects of project life cycle to facilitate delivery of key business processes. Ensure that activities are carried out in accordance with established specifications, schedules, and budgets; coordinate interdepartmental functions in order to minimize delays. Meet with project team members on a regular basis to review project status and plan future actions.
Duties & Responsibilities

• Manage the definition, design, and implementation of projects for improved services and products. Collaborate with organizational business partners, technicians, technology staff and vendors to define project scope, desired results and deliverables.

• Gather, analyze, and interpret work processes, financial reports, and other documents. Interpret a variety of scientific/technical or medical terminology instructions in written, verbal or diagram form to establish facts, define problems and draw valid conclusions. Identify the business and technical flow of systems, processes and dependencies to maintain effective project outcomes.

• Create and update project documents according to standards; preserve and maintain key project information for future use, such as initial charter, post-implementation summary. Compile required Request for Proposal (RFP) in compliance with state procurement processes.

• Provide cost benefit analysis on assigned business processes; provide input into the business case, including process improvement recommendations on quality, delivery, and cost.

• Plan projects; identify resource needs, funding required and priority. Manage all aspects of Program/Project life cycle to facilitate delivery. Develop, drive and maintain a detailed master project schedule with team input, including schedules, project milestones, metrics, cost estimates, work plans, resources, communication plans, issue resolution plans, and status reports. Identity project risks/gaps and create risk mitigation plan. Assign individual responsibilities, and manage tasks to meet dates.

• Oversee deliverables assigned to colleagues, vendors, finance, facilities and others, to ensure timely completion of auxiliary services such as wiring, diagrams & specifications, demonstrations, testing, equipment deliveries.

• Negotiate price, terms, and conditions with vendors; coordinate with Legal department to draft contracts with project specific language as needed for software licensing and support, biomed equipment, networking, etc.

• Manage day-to-day operational and budget aspects of project and scope; resolve or escalate issues and manage scope creep (expanded project goals). Forecast and compare project costs under different scenarios; manage expenditures throughout project to meet budgetary controls.

• Execute project work plans and revise as appropriate to meet changing needs and requirements.

• Meet with project team members on a regular basis to review project status, keep team informed of changes, and plan future actions. Manage and facilitate team and user meetings, conferences, webinars and telephone calls. Prepare meeting notes; ensure project documents are complete and current. Communicate relevant project information to management

• Conduct project management training and mentoring. Coach and train project team members on project management processes, software (Eclipse Solution) and best practices.

• Perform other related duties and participate in special projects as assigned.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

• Bachelor's degree in Business Administration, Information Management, Project Management, Health Care or related field is required.
• PMP certification is required.
• A minimum of 5 to 7 years project management or training experience in health care industry or related field.

• Detail-oriented business analysis skills, problem solving, and organizational skills; Strong verbal and written communication skills
• Working and project management knowledge of healthcare applications related to revenue, business, clinical, and technical systems including the Epic EMR.
• Exposure to both waterfall and agile project management experience, and the ability to flexibly leverage the two disciples as appropriate.
• Demonstrated skills in the use of Excel, Visio, Power Point, and other Microsoft Office products. MS Project, Eclipse

This is a full-time and benefits eligible position. UI Health offers competitive salaries commensurate with experience. All full time benefits eligible positions include a comprehensive benefits package which include; Health, Dental, Vision, Life, Disability & AD&D insurance, a defined benefit pension plan as well as paid leave which includes; Vacation, Holiday and Sick. In addition, we offer tuition waivers for employees and dependents. Go to https://www.hr.uillinois.edu/benefits for a complete list of Employee Benefits.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation