Under the direction of the Dean, this position provides professional level duties that support the Office of the Dean and the College leadership as well as serves as the primary resource to the Dean and the Associate Deans. 
Duties & Responsibilities:
Program Management/Office of the Dean:
• Provide a high level of expertise and operational leadership in the Office of the Dean to help determine and accomplish the organization's goals and objectives effectively. 
• Advises the Dean on office and department activities and serve as the primary contact for departments needing to work with the Dean. Manages the day-to-day workflow of the Dean (managing the Dean’s calendar, travel arrangements/schedules, monitoring incoming mail, keeping the Dean apprised of daily messages and events). 
• Efficiently handles confidential and sensitive information essential to the operations of the Office of the Dean. 
• With a high level of professionalism manages communications and outreach made to the Dean’s Office, including application for historical and/or past practice information, and development of appropriate responses for a wide range of constituents, which include patients, students, faculty, staff and the outside public on matters of significance. 
• Identify, prioritize, and synthesize relevant communications, information, and developments of significance, which affect the Dean and college leadership; advises the Dean on protocol, as appropriate. Identify and evaluate pertinent communications issues, and using discretion and judgement develop and execute strategies for addressing them. 
• On request by the Dean, to take, assemble and archive leadership meeting agendas and minutes. 
• On request of the Dean, to provide coordination of archived documents and relevant information for various college-wide accreditation or other regulatory processes. 
• Responsible for the daily operations of the Office of the Dean including calendaring, ordering supplies, requisitions, mail distribution, purchase orders, submitting telecom, facility or copy repairs and tech support requests for the Dean and the Associate Deans. 
• Work closely with the associate deans and directors to advise and set priorities for the presence of the Dean’s Office members at internally and externally focused events and meetings; direct the planning and scheduling of travel, events, and appointments. 
• Manages meeting coordination, planning, vendor support and event(s) deployment for the general College Operations. 
• Works with Department Heads and Associate Deans to ensure coordination of College activities. 
• Coordinate the Department Head and Associate Dean(S) review and search process for the college. Including working with external reviewers (coordinating itinerary and travel planning), working with the Office of the Provost to ensure compliance with campus policy, and working with the unit that is undergoing the review.• Research complex inquires using multiple sources for quality control concerns and solves problems on individual cases or triage to the appropriate College Administrative, Research, Academic or Clinical Operations • Greet and assist patients with questions/concerns.

Business/Operational Management: 
• Resolve issues related to accounting, record keeping and other activities. Research and respond to inquiries from vendors, departments and finance. Ensure products, maintenance, licenses, consulting and contracts are ordered and payments submitted. Process P-Card and (T-Card) , TEM transactions and ensure transactions are in compliance OBFS policy and procedures. 
• Process related expenses such as payments, cash receipts, vouchers, and requisitions; confirms payments have been processed to completion. 
• Responsible for all activities related logistical planning for College Sponsored events such as committee meetings, leadership retreats, meetings events, etc.
• Assists the Dean and Associated Deans with projects and technical reports.
• Performs other related duties and participates in special projects as assigned.