Senior Administrative Assistant (Bilingual a plus)
Company Overview:

Tootsie Roll Industries, Inc. is America's favorite candy company, manufacturing and selling some of the world's most popular confectionary brands. Beginning in a modest New York candy store with the Tootsie Roll's introduction in 1896, the Chicago-based company has grown to become one of the country's largest candy companies, with operations throughout North America and with distribution channels in more than 75 countries. The Tootsie brands resonate strongly among every age group, culture, and demographic; for every occasion and event; and during every economic climate, qualifying them as truly enduring, iconic American confections. Cambridge Brands, Inc. a subsidiary of Tootsie Roll manufactures products such as Junior Mints, Junior Caramels, Sugar Babies, and Charleston Chew. Our dedication to quality and impressive history of success provide a great environment to build an outstanding career. For more information, visit www.tootsie.com

We are currently seeking a self-motivated with strong analytical and Excel skillsets individual to join us as our Senior Administrative Assistant

Qualifications

Education:

• Associate Degree, BA BS Degree preferred

Experience:

• 3 – 5 years as an Administrative Assistant.
• Capable of handling confidential information.
• Working knowledge of general office practices.
• Ability to interface with management.
• Excellent communication skills.
• Ability to work with minimal supervision.
• Well organized, accurate and detailed oriented.
• Microsoft Word, Excel, Power Point, Oracle and Tabware Systems a plus.
• Fluent in Spanish (a plus)

Duties

• Computer support for Plant Manager, Engineering & Maintenance Manager, Human Resources Manager, Quality Assurance and Production Departments
• Generate Temp Payroll and submit to appropriate agencies.
• Maintain and update plant and department procedures when necessary.
• Cover for Security Guard during daily rounds.
• Perform mail room duties as required; Fed Ex, sort incoming mail.
• Track Staff and salaried personnel vacation/attendance schedules. Manage expense reports to Chicago for processing.
• Manage and stock Company Candy Store.
• Responsible for ensuring meetings for the conference rooms are available when needed using Microsoft Outlook calendar.
• Prepare and maintain CBR’s logs (budget requests).
• Update and distribute Project Activity Report weekly.
• Order/maintain inventory of office supplies as needed and within budget.
• Liaison for the IT Department at Tootsie Roll in Chicago including new employee computer set ups. Interface with plant employees on computer issues. Troubleshoot computers and printers
• Enter requisitions into Oracle system
• Data entry support for Q.A., Engineering, Controller, Production
• Back up support to Administrative Assistants as needed.
• Arrange travel, hotel reservations, meetings and luncheons.
• Perform other duties as assigned.

Additional Information

• Rate: $30 - $32 per hour
• Excellent benefits including medical/dental insurance, 401(k) with match and parking
• Hours: 7:30 am- 4:00pm
• Work Week: Monday–Friday

Cambridge Brands, Inc. is an Equal Opportunity Employer

Job Type: Full-time

Pay: $30.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Weekends as needed

Work Location: In person