Administrative Assistant - Capital Markets

Responsibilities :

• Coordinate and plan asset tours
• Coordinate in-office visits for investors
• Produce presentation materials; ensure they are grammatically correct and properly formatted
• Complete ad hoc projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans
• Organize and maintain legal files
• Extensively use Microsoft Office Suite.
• Attend team and departmental meetings to record meeting minutes and maintain record of meeting minutes for reporting.
• Organize and maintain department electronic central filing system for shared documents
• Build rapport with team members and departments
• Manage expense report for the department leader.
• Liaise with Corporate teams to assist in the set up of new office space, user access, parking and vendor contracts
• Maintain an inventory of office supplies and replenish stock with new items.

Qualifications

• 5 years administrative experience
• Bachelor’s degree preferred
• Proficiency in Microsoft Office Suite
• Strong organizational, written, and verbal communication skills
• Strong time management skills and ability to prioritize
• Ability to work both independently and as a team
• Ability to manage multiple projects simultaneously and be adaptable

Last updated : 2024-04-27