Full-Time, 12 months, Staff Non-Exempt

Key School is seeking a full-time (12-month) Middle School Administrative Assistant for the 2024-2025 academic year. This position will provide direct support to the Middle School office, faculty, students, and families to ensure the effective operation of the Middle School.

Job Responsibilities:

Daily Responsibilities

• Support the Middle School Head by maintaining calendars and appointments.
• Operate security doors and maintain security protocols.
• Coordinate email communications to families through Senior Systems.
• Support the Middle School attendance process by checking emails, voicemails, and fielding phone calls regarding student attendance.
• Collect and prepare Daily News announcements each day.
• Assist with break/recess duties.
• Facilitate carpool at school dismissal.
• Oversight of the faculty workroom.
• Provide clerical/administrative support as needed.

General Responsibilities

• Maintain spreadsheet of the Middle School budget.
• Support faculty with communication and ordering supplies.
• Provide administrative support for grade reports and record keeping.
• Maintain trimesters and records in Senior Systems with support from IT.
• Maintain Middle School bulletin boards in common areas.
• Provide administrative support for faculty meetings.

Periodic Responsibilities

• Coordinate family/teacher conference scheduling software with IT and communication with families and faculty.
• Support office co-worker responsibilities as needed.

Annual Responsibilities

• Support faculty in ordering their yearly supplies by setting up profiles under a school account
• Schedule faculty evaluations and class visits with the Middle School Division Head and Director of Curriculum and Instruction.
• Develop and finalize the Middle School schedule with input from the Middle School Division Head and scheduling team.
• Import all scheduling data into Senior Systems prior to the start of school and produce printed schedules for teachers and students.
• Provide organizational support for special division and community events such as Back-to-School-Night, Open House, and Grandparents’ Day.
• Provide administrative support for the opening of school.

Ideal Candidate possesses the following characteristics:

• Strong organizational, communication and collaborative skills
• Strong writing and editing skills
• The ability to work independently and be self-motivated
• A demonstrated commitment to confidentiality and professionalism
• Solid technical skills in Google Workspace and the ability to use the school’s database system, Senior Systems
• A high level of cultural competency
• Friendly, patient and calm disposition, especially with children
• Demonstrated ability to handle multiple tasks at once with attention to detail

Qualifications:

• High School Diploma or GED and two years of office experience required
• Bachelor’s Degree preferred
• Organized and systematic thinker

Physical Requirements:

The demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Daily desk work, including significant amounts of telephone and computer time; as part of daily routines, the ability to move around a mid-size campus with uneven pavement and manage stairs; frequent walking inside and outside responding to campus issues and/or checking on various departmental progress.

Compensation/Benefits:

Key School offers competitive salaries and a comprehensive benefits package, including health, dental and vision insurance, a generous 403(b) Plan, and much more.

Technical Competencies:

Key is a Google Workspace for Education school. Candidates should be proficient in using Google applications, have a solid understanding of cloud-based storage and file-sharing platforms, and efficiently manage email and scheduling using Gmail and Google Calendar. They should be proficient in virtual communication tools such as Zoom or Google meet and have basic troubleshooting skills to resolve common technical issues that may arise in the classroom.

Work Schedule/Travel:

Occasionally, there may be business and school functions that will require your presence to work flexible hours, including nights and/or weekends and travel outside of Annapolis.

About the School:

Founded in 1958 by professors from St. John's College, Key School engages children from 2.5 years of age through grade 12 in a progressive, coeducational, college-preparatory program on its picturesque 15-acre campus 4 miles from downtown Annapolis.

Key School is a dynamic, tight-knit community deeply committed to ensuring students are supported and challenged to excel educationally and personally and be confident, courageous, critical thinkers prepared to engage with the world. Our Community is as diverse as it is warm and welcoming.

Commitment to Diversity, Equity, Inclusion, and Belonging:

Key is particularly interested in candidates with experience in creating inclusive school settings and who are culturally responsive. We are seeking candidates with a commitment to educational equity and justice. We learn and grow both as individuals and as a school community when students and adults of diverse backgrounds, abilities and identities develop an understanding of and respect for our commonalities and differences. Together, we have created a community that reflects diversity across a broad spectrum and will help fulfill Key’s promise to prepare our students for the challenges and responsibilities they will assume in an increasingly connected yet diverse and pluralistic world. The diverse student body is 39% students of color, and 32% of our students receive financial aid to create a socioeconomically diverse community. Learn more about our Diversity, Equity, Inclusion, and Belonging at Key.

Please submit a letter of interest, resume, completed application, and three professional references by selecting the link.