Full-Time, 10 months, Staff Non-Exempt

Key School is seeking a full-time (10-month) Lower School Administrative Assistant for the 2024-2025 academic year. This position supports the Lower School office, faculty, students, and families, including processing Lower School attendance, organizing and coordinating substitute teachers, and coordinating student assemblies and special programs.

Job Responsibilities:

• Coordinate with faculty and substitutes daily – and in advance whenever possible – to fill the substitute needs of the division and substitute when needed
• Create and update all meetings and appointments via Google Calendar
• Plan and organize parent/guardian connection events, including communication with families and faculty
• Plan and organize Lower School assemblies and other special events
• Provide hospitality for Lower School meetings and professional development
• Oversee daily attendance for all students in the division, work with the faculty to gather information in a timely way, and complete the process by approximately 9:30 a.m. each morning
• Create and maintain an organized and responsive office environment in partnership with the division head and fellow administrative assistant
• Attend weekly office meetings (or additional meetings as needed) with a common goal of planning and organizing office responsibilities

Ideal Candidate possesses the following characteristics:

• Strong organizational, communication and collaborative skills
• The ability to work independently and be self-motivated
• A demonstrated commitment to confidentiality and professionalism
• Solid technical skills in Google Workspace and ability to use the school’s database system, Senior Systems
• A high level of cultural competency
• Friendly, patient and calm disposition, especially with children
• Demonstrated ability to handle multiple tasks at once with attention to detail

Qualifications:

• High School Diploma or GED and two years of office experience required
• Organized and systematic thinker

Physical Requirements:

The demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Daily desk work, including significant amounts of telephone and computer time; as part of daily routines, the ability to move around a mid-size campus with uneven pavement and manage stairs; frequent walking inside and outside responding to campus issues and/or checking on various departmental progress.

Compensation/Benefits:

Key School offers competitive salaries and a comprehensive benefits package, including health, dental and vision insurance, a generous 403(b) Plan, and much more.

Technical Competencies:

Key is a Google Workspace for Education school. Candidates should be proficient in using Google applications, have a solid understanding of cloud-based storage and file-sharing platforms, and efficiently manage email and scheduling using Gmail and Google Calendar. They should be proficient in virtual communication tools such as Zoom or Google Meet and have basic troubleshooting skills to resolve common technical issues that may arise in the classroom.

Work Schedule/Travel:

Occasionally, business and school functions may require your presence to work flexible hours, including nights and/or weekends and travel outside of Annapolis.

About the School

Founded in 1958 by professors from St. John's College, Key School engages children from 2.5 years of age through grade 12 in a progressive, coeducational, college-preparatory program on its picturesque 15-acre campus 4 miles from downtown Annapolis.

Key School is a dynamic, tight-knit community deeply committed to ensuring students are supported and challenged to excel educationally and personally and be confident, courageous, critical thinkers prepared to engage with the world. Our Community is as diverse as it is warm and welcoming.

Commitment to Diversity, Equity, Inclusion, and Belonging:

Key is particularly interested in candidates with experience in creating inclusive school settings and who are culturally responsive. We are seeking candidates with a commitment to educational equity and justice. We learn and grow both as individuals and as a school community when students and adults of diverse backgrounds, abilities and identities develop an understanding of and respect for our commonalities and differences. Together, we have created a community that reflects diversity across a broad spectrum and will help fulfill Key’s promise to prepare our students for the challenges and responsibilities they will assume in an increasingly connected yet diverse and pluralistic world. The diverse student body is 39% students of color, and 32% of our students receive financial aid to create a socioeconomically diverse community. Learn more about our Diversity, Equity, Inclusion, and Belonging at Key.