Job Summary:

As a support of the General Manager, the Administrative Assistant (Purchasing) purchases materials, supplies, components and equipment efficiently in the proper quantity and standards of quality to conform to the appropriate limits assigned responsibility. The role works across all departments (including production, engineering, accounting, shipping and human resources) with the General Manager to ensure efficiency throughout the organization. The role is also intricate in helping the production team by working with the Inventory & Receivables Clerk to provide availability of materials and order allocations. This versatile role assists the General Manager with overall planning, distribution and processing to ensure customer satisfaction.

Description of Tasks and Responsibilities:

• Ability to purchase materials, supplies, components and equipment.
• Strong knowledge and analysis of the allocation process in order to support the General Manager with supply and inventory information.
• Continuous and accurate counts of all requested and maintained inventory and inventory transactions in department.
• Generate purchase orders, submitting purchase orders by electronic methods, purchase order updating and closing of purchase orders in company system.
• Assist with Accounts Payable by matching invoice with purchase orders, invoice approval, scanning/filing accounts payable invoices.
• Interface with associated suppliers such as uniforms, phone service, computers, vending machine, janitorial service, water cooler, shredding, first aid, etc.
• Notifies appropriate departments of change of delivery dates and resolves discrepancies in paper work.
• Compares vendor prices and delivery history to determine best price and source of materials. Obtains quotations and examines bids.
• Perform additional administrative tasks including booking reservations for travelers, preparation of food/beverages for guests, admitting guests, and contacting plant personnel.
• Assist with various Projects as needed.
• Maintain office supplies, office equipment, phone system, postage meter, mail and fax distribution.
• Build and maintain a result based working relationships with Engineering, Maintenance, Shipping, Accounting and Human Resources all other applicable positions.
• Perform other duties as assigned or directed.

What You Bring to the Role:

• High School Diploma or GED required with combination of work experience, but Associates Degree or higher in business preferred.
• 2 years of previous purchasing and administrative experience, in manufacturing production a plus.
• Ability to communicate across multiple departments and levels of business from executives and engineers to production leaders and operators.
• A strong attention to detail and analytics that translate into the ability to not only present data, but also advise on process improvement based on the data.
• Self-initiative person with a desire to learn, grow and evolve your role and its effectiveness.
• Ability to work in a multitasking environment and to adjust to rapidly shifting priorities.
• Strong computer knowledge especially with Microsoft Office products such as Excel, Word and PowerPoint.
• Safety first mindset where requirements will be strictly followed and promoted at all times.
• Ability to manage physical lifting of multiple items between 10-20lbs.
• Maintains regular and reliable attendance.

Additional Items:

• Must be flexible with scheduling. Although this is generally a weekday role, there may be business needs that dictate some evening and weekend work.
• Limited travel maybe required.
• Use of company provided uniforms and slip resistant shoes maybe required for some duties.