Salary: $24.03 - $29.22 Hourly
Location : Hillsboro, OR
Job Type: Full Time Regular
Job Number: 23/24-002-CC
Department: Community Corrections
Opening Date: 04/13/2024
Closing Date: 4/28/2024 11:59 PM Pacific
FLSA: Non-Exempt
THE POSITION

Washington County Community Corrections is seeking a talented team player to join us as an Administrative Specialist II. This role provides diverse administrative support for the Community Corrections Center, its procedures, and operating details. The primary duties of this position include:

• Word processing using Microsoft Office Suite
• Data entry in Microsoft Access
• Petty cash distribution and reconciliation
• Preparing correspondence using independent judgment in content and style
• Communicating with Center staff to support the needs of the Justice Involved Individuals
• Explaining policies and procedures to members of the public

This position has a schedule of Monday through Friday and is located at the Community Corrections Center.
Our Ideal Candidate isa team player, that can also work independently, utilizing strong problem-solving skills. They can take direction and feedback, have excellent communication and interpersonal skills, a high level of integrity, and can provide exceptional customer service. A successful candidate will possess the ability to multi-task, be detail oriented, and be able to effectively utilize multiple computer systems.
To review the full classification for this position, use this link:
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they can perform every job description task. We are most interested in finding the best candidate for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role, even if you believe you do not meet all the hiring criteria described above.
MINIMUM QUALIFICATIONS

Education and Experience:

• A high school diploma or equivalent; and
• Three (3) years of progressively responsible experience providing administrative or clerical support.
• Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.

Position Specific Requirements:

• Ability to pass a background check.
• Ability to become Law Enforcement Data System (LEDS) certified.
• Ability to become notary certified.

SUPPLEMENTAL INFORMATION
Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.

Selection Process:

1. Minimum Qualifications Review and Supplemental Question Review: An evaluation of training and experience and responses to the supplemental will be reviewed by Human Resources the week the posting closes.
2. Interviews: Our goal is to schedule oral panel interviews as quickly as possible.
3. Conditional Offer: Human Resources will extend a conditional offer to our top candidate that passes the background investigation. Successful completion of all conditions is required to be appointed to the position.
4. Start Date: A start date will be determined after all conditions of employment have been met.

Our Commitment to You We are committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on their relative knowledge, skills, and abilities. Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.

• Veterans' Preference: If you are a veteran and would like to request veterans' preference points for this recruitment, please review instructions using this link:
• Accommodation under the Americans with Disabilities Act: A reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-846-8606 or at least 48 hours before the step(s) of the selection process for which you feel you need an accommodation.

Questions (?) Regarding This Recruitment Elle Krueger, Talent Acquisition Business Partner
This is a non-represented position and is not covered by a collective bargaining agreement.
Regular and limited duration full-time employees working 30 hours or more per week and job share employees are eligible for benefits beginning on the first of the month following employment. Job share employees are responsible for 50% of the premium. Part-time regular, variable hour, and temporary positions are not eligible for medical, dental, and vision benefits.
Check Out Our Award-Winning Benefits & Wellness Program!
Washington County values your dedication to lead the future of our community through public service. Our total compensation package, which is comprised of more than just your annual salary, was built to show our commitment to the physical and financial health and wellbeing of you and your family. Your total compensation package includes a comprehensive benefits program with medical, dental, and vision coverage at up to 95% employer paid ! Other benefits you'll enjoy as part of your total compensation package include:

• Paid Time Off - 11 paid holidays including one floating holiday, 12 vacation days for new employees (accrual rates increase based on length of service), AND up to 96 hours of sick leave per year (unused sick leave accumulates from year to year without limit to provide pay and security if needed).
• Wellness Program - Washington County has been named one of Oregon's Healthiest Employers by the Portland Business Journal for the past 7 years. We are proud to receive this award and will continue to make your health and wellbeing a priority by providing resources and support to help you and your family live and work well. Resources include smoking cessation, weight management, and stress management classes (online or telephonic with a personal health coach); discounts on gym memberships, fitness activities, and sports tickets; and Health & Wellness events and onsite flu shot clinics.
• Alternative Care Coverage
• Health Care and Dependent Care Flexible Spending Accounts (FSAs)
• Employee Assistance Program (EAP)
• Life and Disability Insurance (both County-provided and voluntary)
• Oregon Public Employees Retirement System (PERS)
• 457b Deferred Compensation Plan
• Emergency Travel Assistance
• TriMet Hop Card at no cost to the employee
• Bike lockers and repair stations
• A charitable giving program
• Oregon College Savings Plan

To learn more about our Benefits and Wellness program and view our current benefits guide, plan summaries, and premium rates, click here
Already have medical, dental, and vision coverage? No problem! Full-time employees who choose to waive medical, dental, and vision coverage will receive a $125 monthly contribution into a tax-free Health Reimbursement Arrangement (HRA) VEBA account, which can be used to reimburse you for qualified out-of-pocket medical care costs, such as copays, deductibles, and prescription drugs. HRA accounts offer many benefits including significant tax savings, and no annual "use it or lose it" requirement. Proof of other creditable coverage is required.
01

Education: Which of the following best describes your highest level of related education completed?

• Bachelor's degree or higher
• Associate's degree
• High school diploma or equivalent, such as a GED
• None of the above

02

Experience: Please select your cumulative years of experience in customer service in an office settings by phone or in person. Please note, this experience must be reflected in your application.

• 10 or more years of experience
• 9 years but less than 10 years of experience
• 8 years but less than 9 years of experience
• 7 years but less than 8 years of experience
• 6 years but less than 7 years of experience
• 5 years but less than 6 years of experience
• 4 years but less than 5 years of experience
• 3 years but less than 4 years of experience
• 2 years but less than 3 years of experience
• 1 year but less than 2 years of experience
• 6 months but less than 1 year of experience
• Less than 6 months of experience
• No experience

03

Experience: Please select your cumulative years of experience with electronic and/or hard copy filing and record-keeping. Please note, this experience must be reflected in your application.

• 10 or more years of experience
• 9 years but less than 10 years of experience
• 8 years but less than 9 years of experience
• 7 years but less than 8 years of experience
• 6 years but less than 7 years of experience
• 5 years but less than 6 years of experience
• 4 years but less than 5 years of experience
• 3 years but less than 4 years of experience
• 2 years but less than 3 years of experience
• 1 year but less than 2 years of experience
• 6 months but less than 1 year of experience
• Less than 6 months of experience
• No experience

04

Experience: Select your years of experience providing administrative or clerical support. Please note, this experience must be reflected in your application.

• 10 or more years of experience
• 9 years but less than 10 years of experience
• 8 years but less than 9 years of experience
• 7 years but less than 8 years of experience
• 6 years but less than 7 years of experience
• 5 years but less than 6 years of experience
• 4 years but less than 5 years of experience
• 3 years but less than 4 years of experience
• Less than 3 years of experience
• No experience

05

Do you have professional experience working in the public sector (city, county, state, or other municipality)?

• Yes
• No

06

Please select the level of proficiency you possess working with Microsoft Outlook or equivalent.
Please use the following definitions when responding to this question.
A beginner possesses fundamental knowledge of creating, sending, reading, and deleting electronic messages; organizing email by moving messages into custom folders that have been created; and managing calendars by changing calendar views, setting appointments and setting recurring appointments.
In addition to the above, an intermediate level can schedule meetings, including how to invite attendees, view free and busy times of potential attendees, track meeting responses and update meeting requests; how to setup a contact list, how to create a task list, and how to create notes; create and use rules for managing mail and notifying senders that you or a manager will be out of the office.
An advanced level user can customize an Outlook environment, calendar and mail messages to meet specific needs and track, share, assign and quickly locate various Outlook items; set message options such as delivery options and message formats; create and manage distribution lists for sending messages to groups; create folder permissions and roles; delegate access to others and access to another user's folder and filter messages, organize messages and manage junk mail.
Select if you are a beginner, intermediate or advanced level user.

• No experience using Microsoft Outlook or equivalent
• Beginner
• Intermediate
• Advanced

07

Please select the level of proficiency you possess working with Microsoft Word or equivalent.
Please use the following definitions when responding to this question.
A beginner possesses fundamental knowledge of creating a document and entering text; editing, moving, and copying text; formatting techniques to make the text in a document look the way you want; checking spelling errors; using tabs and saving documents.
In addition to the above, an intermediate level can create Font and Paragraph formatting; use advanced editing techniques; create styles to store collections of formats; create and modify tables; format sections of a document to have different footers, columns, and watermarks; and merge documents to create form letters and labels.
An advanced level user can work with templates to speed use of standard documents; add graphics to a document; collaborate with others by adding comments, tracking changes, comparing two versions of a document, and reviewing tracked changes; create and customize a form; secure a document; manage long documents by creating a master document, adding an index, generating a table of contents, and adding a table of figures; and insert bookmarks, footnotes, captions, hyperlinks cross-references.
Select if you are a beginner, intermediate or advanced level user.

• No experience using Microsoft Word or equivalent
• Beginner
• Intermediate
• Advanced

08

Please select the level of proficiency you possess working with Microsoft Excel spreadsheets or equivalent.
Please use the following definitions when responding to this question.
A beginner possesses fundamental spreadsheet knowledge and can create and format spreadsheets, copy data, and create formulas and functions to calculate data.
In addition to the above, an intermediate level user can work with multiple worksheets, create and perform complex mathematical calculations on spreadsheet data, sort and filter lists, customize spreadsheets and create custom templates.
An advanced level user can use the VLookup function and problem solving tools, link and consolidate multiple workbooks, use Advanced Filter to find data and copy to another location, create pivot tables and automate repetitive tasks and procedures.
Select if you are a beginner, intermediate or advanced level user.

• No experience using Microsoft Excel or equivalent
• Beginner
• Intermediate
• Advanced

09

Please select the level of proficiency you possess working with Microsoft Access or equivalent.
Please use the following definitions when responding to this question.
A beginner possesses fundamental database knowledge and can examine the components of a database, work with tables, manage data in a table, query a database, design forms and generate reports.
In addition to the above, an intermediate level user can restructure data into appropriate tables to ensure data dependency and minimize redundancy, write advanced queries to analyze and summarize data, create and revise Microsoft Access macros, customize reports by using various Microsoft Access features and maintain their databases using Microsoft Access tools.
An advanced level user can share Access data with other applications, use VBA to automate a business process, create and modify a database switchboard and set the startup options, secure and distribute databases and share databases using a SharePoint site.
Select if you are a beginner, intermediate or advanced level user.

• No experience using Microsoft Access or equivalent
• Beginner
• Intermediate
• Advanced

Required Question