GENERAL STATEMENT OF DUTIES:
Receives and directs persons who call or visit and gives information and assistance concerning the organization, its programs, services, activities, location, and personnel. Provides a high level of customer service to both internal and external customers and completes a variety of administrative support tasks for the organization.
ESSENTIAL FUNCTIONS:
(The essential functions listed below are not intended to reflect all duties that may be assigned to this classification. The District may augment duties and/or essential functions at its discretion. Additionally, some incumbents may not perform all Essential Functions)
1. Greets District clients, determines nature of business and directs them to appropriate staff for assistance. Answers incoming call(s), takes messages, and transfers calls as appropriate.
2. Supports scheduling meetings and events with internal staff and external agencies. Prints and collates meeting and event materials and arranges catering.
3. Files and maintains complex paper and electronic document and record systems. Performs document storage and archival tasks.
4. Takes notes and prepares meeting documentation, prepares and distributes various forms of correspondence, proofreads and reviews documents for adherence to CWS Style guidelines.
5. Orders supplies, equipment and products as directed.
6. Prints and compiles reports, mailings and other documents. Prepares and organizes notebooks and meeting packets, and assists with printing and mailings tasks.
7. Makes training and travel arrangements, performs data entry, assists with a variety of special projects.
8. Assists in monitoring expenditures, deposits payments, performs collections, enters and processes work orders and purchase orders.
9. Routes and tracks supplies, documents, invoice, equipment and information as directed
10. Serves as point of contact for service providers. Assists users with operational logistics and role-appropriate software applications

KNOWLEDGE OF:
Business English, spelling, punctuation, grammar, and math
Contemporary office management practices and procedures
Methods and procedures of record keeping and office filing
Basic methods and procedures for recording and monitoring expenditures

SKILL IN:
Operating a multi-line telephone system
Use of computers and computer software for email, word processing, spreadsheets,virtual meeting arrangements, and electronic calendars
Filing and organizing paper and electronic documents
Keyboarding at a speed necessary for successful job performance
ABILITY TO:
Understand and follow oral and written policies, procedures, and directions
Operate office equipment efficiently
Establish and maintain effective working relationships with those contacted in thecourse of work including a variety of District and other government officials, communitygroups, and the general public
Operate effectively in a team environment
Communicate effectively, both orally and in writing
EXPERIENCE AND TRAINING GUIDELINES:
Any combination of experience and training that would likely provide the required knowledges,skills, and abilities is qualifying. A typical way to obtain the KSAs would be:
2 years of experience performing receptionist or clerical work in an office environment.
2 years of experience in office administration, working with diverse personalities, computer software, and office equipment.
Please send your resume to BlueSun for consideration.

Must be able to pass a background check.

BlueSun, Inc. is an Oregon Forward Employment Services Company. As such we give hiring priority to persons with a disability, but we help anyone who wants a job.

BlueSun, Inc. is an equal-opportunity employer. This means we do not discriminate in employment decisions or policies in violation of the law on the basis of any legally protected status, including but not limited to race, color, national origin, citizenship status, creed, religion, gender, age, marital status, physical or mental disability, sexual orientation, gender identification, political affiliation, veteran status, or any other status protected by law.