Exciting Job Opportunity: Administrative Assistant II

Department: Sister Leadership Support

Location: Vibrant St. Louis, MO

FLSA Status: Non-Exempt

TELECOMMUTE ELIGIBILITY:
Unfortunately, this position does not support telecommuting.

Are you ready to be the backbone of compassion and support for the Sisters of Mercy in Chicago? Join us in our mission to respond with vision and compassion to the needs of the poor, sick, and uneducated. As an Administrative Assistant II, you'll play a pivotal role in empowering our Sisters to extend mercy and justice to those who need it most.

Your Mission:
As an Administrative Assistant II, you'll provide indispensable administrative support to our Institute Ministers and Sister Life Ministers, ensuring they can focus on what matters most: caring for our community and spreading compassion.

Key Responsibilities:

• Dive into administrative tasks to lift the burden from our leaders' shoulders.
• Spearhead administrative support for Institute Minister and Sister Life Minister committees, fostering seamless operations.
• Be the driving force behind meetings, functions, and programs, from scheduling to logistics and beyond.
• Harness technology to facilitate Zoom and Teams meetings, ensuring smooth communication and collaboration.
• Manage travel arrangements with finesse, ensuring our Sisters can journey where they're needed most.
• Create and maintain essential documents, files, and spreadsheets, keeping our operations running smoothly.
• Serve as the recording secretary for key meetings, capturing the essence of our discussions with precision.
• Embrace additional duties with enthusiasm, stepping up whenever and wherever you're needed.

Qualifications That Set You Apart:
Required:

• 5 years of executive assistant experience, showcasing your mastery of administrative support.
• High school diploma or GED, coupled with two years of college or administrative training, or a blend of education and experience that speaks volumes.
• Impeccable confidentiality paired with a knack for adhering to office administrative procedures.
• Stellar organizational skills, allowing you to juggle multiple projects with ease.
• A tech-savvy mindset, including proficiency in Office 365 and scheduling Zoom/Teams meetings.
• The ability to find solutions to administrative challenges and prioritize tasks effectively.
• Excellent written and verbal communication skills, ensuring clarity and precision in all correspondence.
• Flexibility in both schedule and approach, adapting seamlessly to evolving priorities.

Preferred:

• A bachelor's degree in business operations or a related field, showcasing your dedication to excellence.
• Previous experience within Catholic religious congregations or related organizations, demonstrating your alignment with our mission and values.
• A deep understanding and appreciation of the traditions and culture of the Sisters of Mercy and the Catholic Church, fostering seamless integration.
• Core Behaviors That Define You:
• Respect: You embody sincere interest and empathy, treating all with compassion and understanding.
• Community: You thrive on building connections and empowering others, recognizing the importance of teamwork in achieving our mission.
• Justice: Fairness and diversity are at the core of your actions, as you seek partnerships that promote spiritual works of mercy.
• Commitment: You are unwavering in your dedication to serving those in need, responding with empathy and resourcefulness.
• Courage: You stand up for what's right and handle challenges with grace and humor, fostering an environment of integrity and authenticity.

Join us on this inspiring journey as we extend compassion, practice social justice, and strive to live mercifully. Together, we can make a profound difference in the lives of those we serve. Apply now to be part of something truly extraordinary!

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person