• Relationships: Maintain positive working relationships with others, both internally and externally
• Communication: Excellent listening skills, oral and written communication skills
• Teamwork: Follows direction well, work cooperatively and effectively with others to set goals, resolve problems, and make decisions to enhance company’s effectiveness; ability to undertake self-directed tasks when necessary
• Organization: Excellent time management skills; excellent attention to detail; the capacity to prioritize by assessing situations
• Develop and carry out an efficient documentation and filing system
• Focus and attention to detail
• Take direction and instruction
• Daily client follow up calls
• Daily calling of clients to schedule appointments
• Schedule client conference calls
• Maintain multiple calendars
• Coordinate client appointments
• Order, mail, overnight mail/documents
• Master a tracking system to manage time sensitive events
• Data entry and upkeep of the company’s database, ensuring a high level of accuracy
• Prepares briefing and other materials for meetings, conferences and presentations.
• Basic knowledge of bookkeeping processes and software
• Computer and Internet savvy
• Availability to work evening and weekend hours occasionally
• Willingness to do ad hoc tasks when needed

• 40 hours a week
• Hybrid work environment

Requirements

• Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
• Full comprehension of office management systems and procedures
• Excellent knowledge of MS Office Suite (Word, Outlook, Excel, PPT, Quickbooks)
• Proficiency in English
• Exemplary planning and time management skills
• Up-to-date with advancements in office gadgets and applications
• Ability to multitask and prioritize daily workload
• High level verbal and written communications skills
• Discretion and confidentiality
• Background check required
• 10 years of clerical work experience

Job Type: Full-time

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Powerpoint: 8 years (Preferred)
• Administrative Experience: 10 years (Preferred)

Work Location: In person