At Colibri Group, culture is a critical part of our collective success, and we live our values everyday: Love, Joy, Boldness, Teamwork, and Curiosity. These values guide our interactions with each other, our customers, and the community.

Position Overview

As the Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient operation of our office environment. You will be responsible for a variety of tasks, including mail handling, inventory management, conference room setup, front desk responsibilities, daily office oversight, visitor support, day porter oversight, supply restocking, shipping and outgoing mail handling, as well as assisting with special projects as required. This position requires someone who is highly organized, proactive, and customer-focused, with excellent communication and multitasking skills.

Join our team at Colibri and contribute to creating a productive and welcoming office environment for our employees and visitors. Apply now to be considered for this exciting opportunity!

What you'll do

• Mail Handling: Sorting and distributing incoming mail to the appropriate recipients.
• Inventory Management: Keeping track of office supplies, snacks, and other necessities, and replenishing them as needed.
• Conference Room Setup: Preparing conference rooms for meetings, ensuring they are clean, organized, and equipped with necessary materials.
• Front Desk Responsibilities: Receiving deliveries, ensuring shipments are picked up promptly, and warmly welcoming visitors to the office.
• Daily Office Oversight: Monitoring and attending to general office needs, ensuring a clean and functional workspace for all employees.
• Visitor Support: Providing assistance and guidance to visitors, answering inquiries, and directing them to the appropriate contacts.
• Day Porter Oversight: Checking completion of assigned tasks by the day porter to maintain cleanliness and orderliness of the office.
• Supply Restocking: Refilling supplies in the kitchen and conference room fridges as needed, and ensuring adequate stock levels are maintained.
• Shipping and Outgoing Mail Handling: Managing outgoing shipments and mail from C3, ensuring timely and accurate processing.
• Special Projects: Assisting with any special projects or initiatives as required by management or other departments.
• Other Duties as Assigned: Undertaking additional responsibilities and tasks as needed to support the efficient operation of the office.

• Previous experience in office management or administrative support roles preferred.
• Strong organizational and multitasking abilities, with keen attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and prioritize tasks effectively.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Customer service-oriented mindset with a proactive approach to problem-solving.

This position is part time offering approximately 20 hours per week.

Colibri Group welcomes applicants from all backgrounds and experiences, and we understand that not every candidate will meet every requirement listed in the job description. Research has shown that women and people of color may be less likely to apply to jobs unless they feel they meet every qualification, and we want to actively combat this bias in our hiring process. If you're excited about the role and believe you have the skills and experience to contribute to our team, we encourage you to apply, even if your background doesn't align perfectly with every qualification listed. We are committed to building a diverse and inclusive workplace, and we believe that diversity of perspectives and experiences is essential to our success. You may be just the right candidate for this role or another position within our organization. Don't hesitate to take the leap and apply today!

Colibri Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Colibri Group prohibits discrimination and harassment of any kind based on race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, disability, genetic information, or any other status protected under federal, state, or local law.