Mana Supply Company is looking for a highly organized and detail-oriented Administrative Assistant to keep our office running smoothly and efficiently. This is a great opportunity to assist our management and sales teams with diverse projects and provide general administrative support.

• Manage data in spreadsheets and reports
• Keep records and reports up to date
• Organize and schedule meetings and events
• Carry out clerical duties, including answering phones and preparing documents

• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts
• Become an expert at the following platforms:
  • Alpine IQ
  • Headset
  • Distru
  • LeafLink
• Monday.com
• Speak constantly with the sales team and brand ambassador and marketing team to keep everyone coordinated.
• Run meetings and keep the team on task
• Keeping meetings focused and planning and coordinating them effectively.
• Pinpointing and addressing core issue
• Completing special projects and initiatives with skillful oversight and support.
• Leading meetings and workshops with meticulous planning and coordination.
• Identifying areas of improvement across the organization and making actionable recommendations.s within business processes.

• Ability to work within company business systems
• Strong interpersonal, organizational, and time management skills
• Responsible and professional with a strong work ethic, integrity, and reliability
• Positive attitude with the ability to collaborate
• Excellent attention to detail and data entry skills
• Excellent communication skills, oral and written; including phone etiquette, professional demeanor, and customer service skills
• Intermediate proficiency with computer programs and MS Office (Word and Excel)