Overview

RoviSys at a Glance 

RoviSys is a leading control systems integrator and provider of comprehensive process automation solutions based in Aurora, Ohio. Since 1989, RoviSys has served large and small clients in a variety of industries and built a quality reputation focused on independent solutions and customer satisfaction. 

We are looking for an Administrative Assistant who will support a project. This person will perform a variety of functions in a dynamic and exciting environment. The successful candidate will be self-motivated, have excellent communication and computer skills, and a strong orientation to serving our customers. 

Responsibilities

About the Opportunity 

A successful administrative assistant candidate should possess the following skills, experience, and responsibilities:

• Scheduling appointments and maintaining calendars
• Coordinating travel arrangements and booking accommodations
• Performing general clerical duties, such as photocopying, scanning, and faxing
• Assisting with the preparation of presentations, reports, and other documents
• Maintaining office supplies and inventory
• Providing support to other departments and team members as needed
• General office assignments including filing, answering phone calls, ordering office supplies, office maintenance, maintaining organizational charts
• Organize company lunches to be brought to the office/Site
• Mail, shipping and receiving 
• Data entry and record-keeping
• Helping with creating, submitting, and receiving purchase orders 
• Performing office safety check
• Greeting all customers/guests who visit the office 
• Maintaining administrative Binder (includes documenting all new tasks created) 
• Support project manager with project invoicing submission
• Filing and organizing documents. Document submission to general contractor
• Coordinate employee site access

Qualifications

• High School Diploma
• Must have prior administrative experience at least 2 years
• Excellent written and verbal communication skills
• Strong organizational and time management skills
• Attention to detail and excellent ability to multitask with the ability to prioritize
• Ability to handle confidential and sensitive information with discretion
• Proficiency in Microsoft Office suite and other office software
• Excellent customer service skills
• Ability to work independently and in a team environment
• Strong problem-solving and decision-making skills
• Prior experience in administrative support, preferably in a corporate or office environment
• Experience in managing calendars and scheduling appointments
• Experience in handling phone calls, emails, and other correspondence
• Knowledge of office equipment, including printers, scanners, and copiers
• Familiarity with filing and record-keeping systems
• Must be dependable, able to follow instructions, respond to management direction
• Able to lift parcels up to 50lbs