233 Administrative Assistant Jobs in Phoenix, AZ
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George Brazil Air Conditioning & Heating
Phoenix, AZ | Part Time | Full Time
$45k-56k (estimate)
1 Month Ago
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Administrative Assistant
$45k-56k (estimate)
Full Time | Elementary & Secondary Education
2 Months Ago
Western School of Science and Technology is Hiring an Administrative Assistant Near Phoenix, AZ
Western School of Science and Technology exists to transform Maryvale by improving low-income west Phoenix students’ opportunities for advancement in the new, global, technological economy by providing needed preparation for the academic rigors of college graduation leading to career success.
Job Title: Administrative Assistant to the Principal
Job Type: Full-time, 12-month contract
Reports to: Principal
Staff to manage: N/A
Department: Administration
Location: On campus (Not eligible for remote work)
Starting Salary: $30,585.60-$41,740.80
Here's what we're primarily looking for in a team member:
- Strong commitment to our college-bound mission and core values (Achievement, Innovation, Respect, Responsibility, Relevance)
- Passion for working with families living in urban Phoenix communities
Benefits of working at Western:
- 100% of employee medical, dental, and vision monthly premiums covered; 50% of dependent medical, dental, and vision monthly premiums covered.
- Qualification for 3% employer-match safe harbor 401(k) (Eligible 90 days after employment)
- Monthly allowance for supplemental insurance
- Monthly allowance for Health Savings Account
- Paid Parental Leave (Eligible after 12 months of employment)
- Employee Assistance Program
- $250 toward personalized professional development.
- School Laptop
- 11 days of paid time off, 5 days of sick leave per year (PTO accrued over time)
The following are the critical skills, beliefs, and experiences requisite of an effective team member at Western:
- High School Diploma or Equivalent (Required)
- Former experience in this field (Required)
- Bilingual- Spanish (Preferred)
- Valid State of Arizona “IVP” Fingerprint Clearance Card (or acquired prior to employment)
- Correct English usage, grammar, spelling, punctuation and vocabulary
- Demonstrates taking personal ownership for his or her own development; growth mindset
- Preference will be given to individuals who have experience working in the target community or in a demographically-similar community and prior experience in a similar role
General Description:
Under the supervision of the Principal, provides support to the principal in a wide range of office and school operations; coordinates flow of communications and information for the Principal; provides support by planning, organizing, supervising and participating in various projects assigned by the Principal. Maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.
Duties and Responsibilities:
- Composes documents (e.g. letters, memoranda, bulletins, reports, forms, etc.) for the purpose of documenting events, providing and/or requesting information
- Coordinates a variety of programs and/or activities (e.g. meetings, after school, site professional development activities, workshops, travel and accommodations, observations, etc.) for the purpose of ensuring availability of facilities and/or equipment and delivering services in conformance to established guidelines
- Maintains documents, files and records (confidential and non-confidential) (e.g. policy manuals, correspondence, financial reports, student records, etc.) for the purpose of providing up-to-date reference and audit trail for compliance.
- Responds to inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
- Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
- Maintains confidentiality of various aspects of school operation including sensitive and personal information.
- Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.
- Composes correspondence independently or with general instruction on a wide range of subjects requiring knowledge of procedures and policies of the school, District or assigned area; types and composes a variety of materials from verbal or written instruction.
- Attends and participates in assigned meetings and trainings; prepares minutes from notes as required.
- Updates and maintains multiple calendars as assigned; organizes appointments and meetings.
- Operates a variety of office equipment including a copier, fax machine, two-way radio, computer and assigned software.
KNOWLEDGE AND ABILITIES:
- Establishes and maintains productive, collaborative relationships with others.
- Relates to students with mutual respect while carrying out a positive and effective disciplinary program.
- Models district standards of ethics, confidentiality, and professionalism.
- Meets schedules and deadlines.
- Plans and organizes work.
- Follow through with directives.
- Performs a wide variety of specialized tasks; interprets and applies rules and regulations as appropriate.
- Applies knowledge of school law and district policy.
- Operates office equipment including a computer with a variety of software related to
- job requirements.
- Creates an environment where children from diverse backgrounds are comfortable and experience success.
- Build relationships with families.
- Completes work before deadlines despite constant interruptions.
- Reads, interprets, applies, and explains rules, regulations, policies, and procedures.
- Maintains consistent, punctual, and regular attendance.
- Demonstrates knowledge of correct English grammar and usage.
- Defines problems, collects data, establishes facts, and draws valid conclusions.
- Maintains a safe and orderly learning/working environment.
- Uses effective interpersonal skills including tact, patience, and courtesy.
- Modern office practices, procedures and equipment
- Basic math skills
- Telephone techniques and etiquette
Physical Demands:
- Hear and speak to make presentations and exchange information in person and on the telephone.
- Communicate so others will be able to understand conversation.
- Dexterity of hands and fingers to operate a computer keyboard and manipulate paper.
- See to read, prepare documents and reports, and to monitor students.
- Able to return to a task after interruption
- Sit or stand for extended periods of time, in both indoor and outdoor environments.
- Stamina to work a full day and then supervise evening events or attend meetings.
- Work at a desk, conference table, small student classroom table, or in meetings in various configurations.
- Hear and understand speech at normal levels.
- Kneel, bend at the waist, and reach overhead, above the shoulders, and horizontally.
- Lifting, carrying, pushing or pulling moderately heavy objects.
- Move throughout campus including climbing step ladders, stairs, bleachers and hallways, indoors and outdoors
With Reasonable Accommodations:
The Administrative Assistant to the Principal is expected to perform these duties with or without reasonable accommodations, as required by applicable law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We believe in fostering a diverse and inclusive environment, and we welcome applications from candidates who may not meet all qualifications but bring unique perspectives and experiences. Your unique qualities and perspectives are valuable assets that contribute to the richness of our school community. We encourage all interested individuals to apply and be part of our commitment to diversity, equity, and inclusion.
Veterans and Teach for America alum are encouraged to apply.
Western: CFA is an equal opportunity employer.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Elementary & Secondary Education
SALARY
$45k-56k (estimate)
POST DATE
02/23/2024
EXPIRATION DATE
05/18/2024
WEBSITE
western.cfacademy.school
HEADQUARTERS
PHOENIX, AZ
SIZE
50 - 100
FOUNDED
2012
CEO
JESSICA MAKOWSKE
REVENUE
$5M - $10M
INDUSTRY
Elementary & Secondary Education
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