Administrative Assistant 2

Environmental Section

Construction & Facilities Management Office (CFMO)

Camp Murray, WA

This job posting will remain open until filled. It is in the applicants' best interest to submit their application materials as early as possible. The hiring manager reserves the right to make a hiring decision at any time. This job posting may be closed at any time without notice.

Under the direct supervision of the Environmental Program Manager in the Construction & Facilities Management Office (CFMO), provides complex administrative and staff support duties.

This is a civilian position and does not require military service affiliation.

About the Washington Military Department

Protecting people is our passion. At the Washington Military Department, we combine our unique talents to create safer communities and ensure our neighbors and loved ones can recover from whatever emergency might arise. Our agency unites civilian employees with members of the Washington National Guard, creating a team that is deeply committed to public service. We go home at night knowing that our day-to-day work supports activities that truly make a difference. Whether that's partnering with our communities to prepare for a disaster, leading an emergency response, hiring top-notch talent or supporting at-risk kids at our Washington Youth Academy - the Washington Military Department seeks to safeguard our way of life and those that call Washington home.

To learn more about the Washington Military Department, please visit www.mil.wa.gov

In addition to job fulfillment, the Washington Military Department offers an excellent benefits package which includes exceptional health care coverage, a retirement savings plan and job training opportunities.

Responsible for administrative duties and staff support services for the Environmental Program.

Provide administrative support, which includes navigating internal processes and workflows to

the Environmental Program Staff.

Support Environmental Program coordination efforts with other agencies, municipalities,

directorates, departments, programs, and individuals.

Provides the Environmental Program with administrative coordination, logistical support, and

contracting support functions with other department and Division staff specialists.

Responsible for reviewing and researching operating procedures and problems.

Responsible for recommending and/or developing solutions to operating procedure problems.

REQUIRED

1. High school diploma or GED, and

2. Three years of progressively responsible experience in office, secretarial, bookkeeping, accounting, or general administrative work.

Formal education and/or training in office or secretarial occupations, bookkeeping or accounting will substitute year-for-year, for the experience requirement.

DESIRED

Knowledge of:

Army regulations, environmental compliance concepts, conflict management/resolution strategies, reasonable accommodations, and strategic accessibility communication.

Skills and Abilities to:

Use Microsoft Office Suite (Word, Excel, Outlook, SharePoint, and PowerPoint) to develop documents in support of program objectives. Utilizing Microsoft Teams, Azure, and Database Management.

Compensation: Wage/salary depends on qualifications or rules of promotion.

CONDITIONS OF EMPLOYMENT

Background Investigation: Must successfully complete the appropriate background checks required for employment. Must be willing to sign releases of information and shall not have access to any investigative materials and files. The processing of background checks can take up to six months post-employment. Failure to successfully pass a background check may be cause for termination.

Defense Biometric Identification System (DBIDS): Camp Murray uses the Defense Biometric Identification System (DBIDS) for entry to the installation. Must meet access requirements / background check which can be found in the Camp Murray Access Requirements Policy (Unified Policy No. 18-01). This includes possession of an Enhanced Driver's License, or other REAL ID Compliant Identification.

Union Shop Provision: This position is covered by a union shop provision - Washington Federation of State Employees.

Driver's License:

* Valid to drive in the State of Washington.

* Must meet requirements of the REAL ID Act. This is required for base access and will be required upon hire.

Military Facility: Willingness to work on a Military Controlled Access Installation.

Camp Murray uses the Defense Biometric Identification System (DBIDS) for entry to the installation. Must meet access requirements / background check which can be found in the Camp Murray Access Requirements Policy (Unified Policy No. 18-01). This includes possession of an Enhanced Driver's License, or other REAL ID Compliant Identification.

Work Hours: A choice between a Tuesday through Friday (4/10 schedule) or Monday through Friday (5/8 schedule). Actual hours will start no earlier than 6:00 am and end no later than 6:00 pm, and will include core business hours of 8:00 am to 4:00 pm.

Telework: This position may be eligible for telework. The incumbent will work with their supervisor to identify an appropriate work schedule and balance between remote and in person work based on operational need and employee preference. Reporting to the workstation for work activities or participating in-person meetings will be needed.

Emergency Assignment: Upon activation of the State Emergency Operations Center (SEOC) or Joint Field Office (JFO), incumbent may be required to work in an alternate location with rotating shifts, including weekends and evenings, in a highly stressful and fast-paced environment.

Travel: Occasional statewide travel may be required.

Application Process

Individuals interested in applying for this position should select the "Apply" button and submit the following:

* A current state application profile, and

* Responses to the Supplemental Questions (Note that your responses to the supplemental questions will be used for interview selection), and

* Cover Letter (no more than two pages), and

* Resume, and

* A list of three professional references. Please include at least two past/current supervisors, one peer and subordinate if applicable. For each reference include the following:

* Name

* Professional Title

* Working Relationship

* Daytime Phone Number

* Email Address

A resume will not substitute for completing the "work experience" section of the application.

The information provided in your application must support your supplemental questionnaire responses. Responses not supported in your application and those referring to "see resume" will disqualify you for consideration of employment from this recruitment.

This recruitment may be utilized to fill additional Administrative Assistant 2 vacancies for an additional 60 days after the recruitment closing date.

If you have questions about the application process or this recruitment, please email Geri Harding at geri.harding@mil.wa.gov

The Washington Military Department is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, as well as people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities and/or limited English proficiency needing assistance in the application process, or those needing this job announcement in an alternative format may contact the Recruitment Section of State Human Resources at: Email: geri.harding@mil.wa.gov. Call: (253) 512-7384, or 711.