The Payroll Specialist will be Responsible for the accurate preparation, documentation, distribution and reconciliation of payroll and the administration of the payroll system. Reviews the computation of pay and associated deductions for accuracy. Maintains up-to-date knowledge of city, state, provincial, local, and federal legislation affecting payroll; understands and follows applicable provisions. Prepares required tax filings and other reporting. May coordinate payroll processing with an outside service provider. Responds to and resolve any inquiries regarding paychecks or payroll reporting. Ensures payroll issues are escalated and resolved promptly. The Payroll Specialist position must adhere to tight deadlines and requires an exceptional ability for time management and organization. This position will report directly to the Payroll Manager and will also have frequent contact with management, including the Manager – Financial Reporting, Accounting Manager, Human Resources, and the CFO, which requires strong interpersonal and communication skills, both written and verbal.

DUTIES AND RESPONSIBILITIES:

• Prepare and analyze payroll to ensure accuracy and process controls are adhered to.
• Uses independent judgment to analyze the computation of pay data from DC, WFM and other designated timekeeping systems and associated deductions for accuracy.
• Review and maintain knowledge of local and federal legislation regarding payroll and apply this knowledge to the payroll process to ensure compliance.
• Review company CBA agreements and apply relevant provisions to the Company payroll process to ensure compliance
• Coordinate payroll processing with an outside service provider.
• Adjust errors and respond to payroll related questions or issues from employees and business partners in a timely manner.
• Execute weekly/bi-weekly payroll preparation and distribution of the organization’s multi-state payroll in accordance with federal, state, and local regulations and company policy.
• Serve as primary contact for employee resolutions for all U.S. and Canadian locations
• Responds to and resolve any inquiries regarding paychecks or payroll reporting.
• Ensures payroll issues are escalated and resolved promptly
• Validate all wages paid for audit purposes and ensure appropriate approvals have been received by location managers and others.
• Process garnishments and payroll levies.
• Any other responsibilities that may be assigned from time to time.

POSITION QUALIFICATIONS:

• Minimum 4 years payroll processing experience.
• Preferred: BA/BS (Business degree preferred);
• UKG or comparable payroll processing for 10000 employees experience is preferred.
• UKG or comparable garnishment experience preferred.
• Desire to identify and implement process improvements
• Must be computer literate with strong knowledge of MS Word, Excel, and PowerPoint
• Able to handle highly sensitive and confidential information
• Able to adapt to changing priorities and unexpected situations
• Accurate with exceptional attention to detail
• Must be a team player and successfully juggle and complete multiple priorities

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