122 Executive Assistant 4 Jobs in San Jose, CA
NextDeavor, Inc. is Hiring an Executive Assistant 4 Near San Jose, CA
6 Months W2 Contract
San Jose, CA (hybrid)
Benefits You’ll Love:
- NextDeavor offers health, vision and dental benefits for contract employees.
- You’ll be eligible to receive Paid Sick Leave (Amount varies per state).
- Own the opportunity to get your foot in the door at a well-established corporation, with the likelihood of extension or conversion to full time employment (NextDeavor’s conversion rate is approximately 70%!)
Candidate will provide a variety of administrative and organizational functions the Legal Operations group, including organizing and supporting teams and all hands meetings, handling invoices, organizing annual special projects, conferences, providing administrative support for the VP of Office of the General Council (Legal Operations).
Here’s how you’ll make an impact on the team:
- Heavy dynamic calendar maintenance in fast paced environment for multiple people
- Organize agendas, prepare materials, and administer all recurring team meetings, all-hands meetings, trainings, conferences, morale events, employee network meetings and offsites.
- Manage vendors/budget for large scale annual recognition events.
- Organize special projects (i.e. MCLE tracking, work anniversaries tracking)
- Book international travel with complex itineraries and obtain visas/passports
- Compile/submit Expense reports
- Place office supply orders and work with procurement to get vendors set up, invoices paid, contracts reviewed and executed and filed within CMS.
- Work with Finance to ensure monthly accruals are submitted timely.
- Notarize and legalize legal documents (POA's, Affidavits, etc.)
- Onboarding new hires; (space planning, ordering supplies, setting up introduction meetings/trainings, completing forms for access requests)
- Provide other team members with administrative assistance as needed with misc. projects.
- Participate in Legal Admin trainings and curriculum for growth and development.
- Assist with PPT presentation preparation, document/email preparation, informational teams/slack channel communication postings, survey generation and analysis, and obtaining electronic signature approvals using Adobe Sign.
- Required knowledge, skills and experience supporting Executives in a fast-paced environment.
- High proficiency with productivity software, MS Suite/365
- Excellent communicator, able to work with diverse group of people to accomplish objectives
- Positive, energetic, enthusiastic, problem solver with “can-do” personality
- Dependability to meet deadlines and proactively prioritize tasks
- Ability to interpret vision and assertively work towards objectives with minimal supervision/direction
- Exercise good judgement
- Highly organized
$54.00 - $60.56/hour
Ready to make your mark? Take the leap and apply directly here: <https://j.brt.mv/jb.do?reqGK=27729299&refresh=true> – your application is in good hands.
Job Summary
Contractor
Business Services
$93k-119k (estimate)
03/20/2024
05/18/2024
nextdeavor.com
San Diego, CA
<25
Business Services
Related Companies
The job skills required for Executive Assistant 4 include Administrative Support, Presentation, Organizing, Onboarding, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant 4. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant 4. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant 4 positions, which can be used as a reference in future career path planning. As an Executive Assistant 4, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant 4. You can explore the career advancement for an Executive Assistant 4 below and select your interested title to get hiring information.
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