Executive Assistant

The Tech Interactive

San Jose, CA

Who We Are

Since opening in 1998, The Tech Interactive has been an integral part of the San Francisco Bay area and is proud to serve families and young people through hands-on activities, experimental labs, and design challenge experiences. 

Here at The Tech our mission is to inspire the innovator in everyone! We are a team of diverse individuals committed to creating learning experiences that empower young folks to innovate with creativity, curiosity, and compassion. We believe that technology is leading and transforming lives all over the world and we want to help develop the next generation of problem-solvers.

If you join our team, we know you will have a fulfilling and rewarding role focused on giving back to our community, especially those that have been historically marginalized and underserved. 

Position Overview

The Executive Assistant to the President & CEO at The Tech Interactive provides administrative and coordinative support to the President & CEO, while also working closely with The Tech’s leadership team and the board of directors. The Executive Assistant will also manage relationships with high-level donors, board members, community representatives, and staff members.

What You’ll Do:

Role Objective: 

• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Support board relationships including scheduling meetings, producing materials, managing records, and supporting board committees. 

Key Responsibilities:

• Proactively identify and implement systems to keep the CEO organized and to make the most use of her time. 
• Manage and prioritize a challenging calendar with many competing requests across global time zones with minimal guidance
• Manage sensitive matter with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the company
• Effectively liaise, communicate and collaborate with the other administrative staff to appropriately plan meetings and drive intended success for the team and event.
• Draft and review correspondence for internal announcements, board meetings and organizations that the executive is involved in.
• Create executive-level presentations, including the ability to build slides, review content, leverage data and creatively utilize graphics to enhance presentations. 
• Act as the project and logistics lead for various internal events and off/on-sites. 
• Manage frequent and changing travel arrangements, as well as track and submit expenses. 
• Assist with the research and development of emerging initiatives, providing summaries and recommendations as appropriate.

Skills and Attributes:

• Bachelor’s degree or equivalent level of education and experience
• 5 years of related experience required in working in an executive assistant role supporting C-level executives
• Advanced proficiency in Microsoft Office (Microsoft Word, Excel, Powerpoint) and Google Suite (Gmail, Google Calendar, Google docs, Google drive) 
• Flexible hours as dictated by the needs of the business for projects and meetings
• Excellent communication and interpersonal skills 
• Strong time-management skills and ability to organize and coordinate multiple concurrent projects on deadline

Preferred Skills and Qualifications:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis
• Team player - have team-oriented experience and approach
• Experience in overseeing budgets and expenses

Inclusion, Diversity, Equity, and Accessibility (IDEA) at The Tech

Our success is dependent on building teams that include people from different backgrounds and experiences who challenge each other’s assumptions with fresh perspectives. To that end, we look for a diverse pool of applicants including but not limited to those from historically marginalized groups — women, people with disabilities, people of color, people who are lesbian, gay, bisexual, transgender, and/or nonconforming, veterans, and people from different socioeconomic backgrounds.

The Tech will provide an equal opportunity in recruitment and employment to all individuals and will not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, or any other basis protected by applicable law. Any applicant with a disability may contact The Tech Interactive to arrange for accommodations. Please contact the Tech at careers@thetech.org or call (408) 795 -6168.

Note that The Tech requires candidates to complete a background check prior to hire and to comply with its current COVID vaccination requirements. This includes initial series and first booster when eligible. The Tech follows all regulations regarding this policy and will evaluate all medical or religious accommodation requests.