Description
Executive Assistant •Finance
8 Months W2 Contract
San Jose, CA (Hybrid)
Benefits You'll Love:

• NextDeavor offers health, vision and dental benefits for contract employees.
• You'll be eligible to receive Paid Sick Leave (Amount varies per state).
• Own the opportunity to get your foot in the door at a well-established corporation, with the likelihood of extension or conversion to full time employment (NextDeavor's conversion rate is approximately 70%!)

Become a key player as an Executive Assistant:
The Corporate Controllership organization is seeking an Executive Assistant to join our team! We are looking for a motivated administrative professional to support both Adobe's Chief Accounting Officer (CAO) and Corporate Controller (CC). In this role, the candidate will have the ability to work well cross-functionally, in an efficient and confidential manner. We are a distributed team that touches most areas of Adobe's business and operations.
Here's how you'll make an impact on the team:

• Provide executive administrative support to Adobe's SVP, Chief Accounting Officer and VP, Corporate Controller, manage CC calendar across time zones, filtering requests for internal & external commitments.
• Provide travel planning support for both domestic and international travel, including booking air travel, hotel, ground transportation, and other travel coordination.
• Owner of leadership meeting agenda, minute-taking, and holding action owners accountable
• Partner closely with our Operations and Strategy team to deliver best-in-class support to CC Maintain internal team process governance; find opportunities for efficiency improvements within the organization and initiate or facilitate improvements.
• Support new hires, contractors, and employee's onboarding, working with Facilities, Ops and Strategy and IT to arrange seating, equipment, and other planning.
• Build and maintain collaboration and close partnership with leadership team, ops, and strategy teams, cross- functional teams, and Executive Assistants
• Maintain organization charts, and other department-wide support.
• Process business expense reimbursement requests, and invoices; own monthly accruals, PO process, and expense monitoring; handle group memberships to professional organizations
• Maintain various records and documents for the CC. Handle printing/mail packages/copying, filing and email/messages as required
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up.
• Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives as needed.

Here's what you'll need to be successful in this role:

• Bachelor's Degree
• Well organized and detailed oriented with demonstrated experience as an Executive Assistant (5-7 years ) or similar which directly applies to the requirements above.
• Experience interacting with staff at all levels in a fast-paced, high-pressured environment
• Proactive, resourceful, and efficient, with a high level of professionalism, handle confidential information with integrity
• Plan, coordinate, and execute all types of meetings and events, including complex executive meetings
• Being able to shift and reprioritize with constantly changing demands, exercise discretion in committing time and evaluating needs
• Coordinate special projects including events and all-hands meetings, including meeting logistics, communications, and PowerPoint presentations exercise discretion
• Energetic, positive, proactive, collaborative, and can-do demeanor in a fast-paced global environment
• Exceptional ability to prioritize conflicting demands and make decisions with little direction
• Excellent communication (written and verbal), and timely follow-through
• Ability to work in a complex matrix organization
• Evidence of cross regional collaboration and partner relationships
• Exceptional scheduling abilities and advanced use of Microsoft Office tools
• Be flexible and adjust to the needs of the business and changing priorities
• Be forward looking and planned in approaches
• Community building mentality

Pay Range:
$44.00 - $49.29/hour
Ready to make your mark? Take the leap and apply directly here:- your application is in good hands.
Pay Range
$44.00 Hourly to $49.29 Hourly