NextDeavor, Inc. is Hiring an Executive Assistant • Finance Near San Jose, CA
Description Executive Assistant •Finance 8 Months W2 Contract San Jose, CA (Hybrid) Benefits You'll Love:
NextDeavor offers health, vision and dental benefits for contract employees.
You'll be eligible to receive Paid Sick Leave (Amount varies per state).
Own the opportunity to get your foot in the door at a well-established corporation, with the likelihood of extension or conversion to full time employment (NextDeavor's conversion rate is approximately 70%!)
Become a key player as an Executive Assistant: The Corporate Controllership organization is seeking an Executive Assistant to join our team! We are looking for a motivated administrative professional to support both Adobe's Chief Accounting Officer (CAO) and Corporate Controller (CC). In this role, the candidate will have the ability to work well cross-functionally, in an efficient and confidential manner. We are a distributed team that touches most areas of Adobe's business and operations. Here's how you'll make an impact on the team:
Provide executive administrative support to Adobe's SVP, Chief Accounting Officer and VP, Corporate Controller, manage CC calendar across time zones, filtering requests for internal & external commitments.
Provide travel planning support for both domestic and international travel, including booking air travel, hotel, ground transportation, and other travel coordination.
Owner of leadership meeting agenda, minute-taking, and holding action owners accountable
Partner closely with our Operations and Strategy team to deliver best-in-class support to CC Maintain internal team process governance; find opportunities for efficiency improvements within the organization and initiate or facilitate improvements.
Support new hires, contractors, and employee's onboarding, working with Facilities, Ops and Strategy and IT to arrange seating, equipment, and other planning.
Build and maintain collaboration and close partnership with leadership team, ops, and strategy teams, cross- functional teams, and Executive Assistants
Maintain organization charts, and other department-wide support.
Process business expense reimbursement requests, and invoices; own monthly accruals, PO process, and expense monitoring; handle group memberships to professional organizations
Maintain various records and documents for the CC. Handle printing/mail packages/copying, filing and email/messages as required
Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up.
Routinely perform a wide variety of additional and/or alternative support duties as assigned from time to time, including supporting other Executives as needed.
Here's what you'll need to be successful in this role:
Bachelor's Degree
Well organized and detailed oriented with demonstrated experience as an Executive Assistant (5-7 years ) or similar which directly applies to the requirements above.
Experience interacting with staff at all levels in a fast-paced, high-pressured environment
Proactive, resourceful, and efficient, with a high level of professionalism, handle confidential information with integrity
Plan, coordinate, and execute all types of meetings and events, including complex executive meetings
Being able to shift and reprioritize with constantly changing demands, exercise discretion in committing time and evaluating needs
Coordinate special projects including events and all-hands meetings, including meeting logistics, communications, and PowerPoint presentations exercise discretion
Energetic, positive, proactive, collaborative, and can-do demeanor in a fast-paced global environment
Exceptional ability to prioritize conflicting demands and make decisions with little direction
Excellent communication (written and verbal), and timely follow-through
Ability to work in a complex matrix organization
Evidence of cross regional collaboration and partner relationships
Exceptional scheduling abilities and advanced use of Microsoft Office tools
Be flexible and adjust to the needs of the business and changing priorities
Be forward looking and planned in approaches
Community building mentality
Pay Range: $44.00 - $49.29/hour Ready to make your mark? Take the leap and apply directly here:- your application is in good hands. Pay Range $44.00 Hourly to $49.29 Hourly