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Executive Assistant

Miami, FL | Full Time
Expired

Job Description

Executive Assistant The firm is seeking an experienced Executive Assistant to support two senior executives. Their responsibilities will include booking complex international and domestic travel, expense management, monitoring of the executives calendar and schedule, managing conference and event logistics, and acting as a gatekeeper. Principal Responsibilities Monitor and adjust executives’ calendars and schedules, provide reminders as required, be available for last-minute changes and coordinate with other executive assistants and team members as necessary Work with the Firm’s systems to execute on responsibilities Prepare expense reports on a timely basis Research, book and coordinate domestic and international travel for executives – ensure required travel documents are in place, create itineraries, maintain and update all calendars and liaise with required parties Plan and coordinate team meetings and outings Maintain record of team invoices and receipts Submit weekly timesheets for executives Prepare materials and documents for meetings, and assist in creating presentations as needed Exercise sound judgment and discretion of a highly confidential nature Other related projects and duties as requested Qualifications/Skills Required Bachelor’s degree and minimum of 5 years’ experience in a similar capacity with an excellent performance track record Prior Executive Assistant experience for C-Level executive a plus Strong verbal and written communication skills Friendly and cooperative personality Excellent team player with a strong willingness to participate and anticipate the needs of others Quick learner and detail oriented; demonstrable thoroughness and strong ownership of work Experience with Microsoft Office, specifically Outlook and computer-based programs Ability to prioritize in a fast moving and constantly changing environment; high sense of urgency

Skills for Executive Assistant

Career Path for Executive Assistant

The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.