Why Costex!?

Are you feeling burnt out from the monotony of corporate life? Are you looking for an exciting opportunity to join campus life and experience the thrill of being back in school or university? Look no further. Our company has everything you need and more!

Picture this: you wake up to the refreshing breeze of the morning air and head to our on-site running track for a quick jog. Afterward, you head to our campus-style cafeteria to enjoy a complimentary cafecito and energize yourself for the day ahead. But the fun doesn't stop there! On Wednesdays at 5 p.m., you can join our high-energy Zumba class and dance to fitness. And if you're looking to improve your skills, you can join our complimentary Excel classes during the workday. Join our vibrant community and experience the perfect balance of work and play. Don't settle for a mundane corporate lifestyle – join our campus and live life to the fullest!

About Us:

At Costex, we are dedicated to creating high-quality, innovative heavy equipment parts and providing exceptional sales and services. Our goal is to meet our worldwide customers' unique needs by delivering top-tier solutions that are reliable, efficient, and cost-effective. Our motto is simple: Quality with Value Guaranteed.

Position: Executive Sales Assistant

Location: 5800 NW 74th Ave, Miami, FL 33166

What We Offer:

• Industry leading Health, Dental, and vision insurance are provided by CTP, valued at $532 monthly, up to $6,400 annually!
• Voluntary benefits, Teladoc, Health Advocates, and the Employee Assistance Program
• Free Fitness classes on-site
• Running and fitness track
• Yearly Bonus Program
• Improvement program with NO LIMITATIONS!
• PTO and Sick Leave
• Travel Opportunities depending on your area.

Job Summary

The Executive Sales Assistant will oversee coordinating activities, providing support to the Sales Management team, and liaising with other Departments. They are responsible for tasks such as scheduling appointments and travel planning, updating customer databases, and assisting with contract execution. They also provide customer support, coordinate conferences and events, and prepare financial worksheets and presentations. The Executive Sales Assistant should be detail-oriented, have a clear sense of prioritization, and have a keen ability to follow through with direction.

Duties & Responsibilities

• Welcome and greet customers.
• Welcome and set up onboarding itineraries for new hires in the department.
• Welcome and set up customer visit itineraries
• Assist with setting up training schedules for the sales team.

o Manage professional and personal scheduling for Global sales director and general manager, including agendas, mail, email, phone calls, client management, and other company logistics

o Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals

o Provide administrative and office support, such as spreadsheet creation, and maintenance of contacts database

o Maintain professionalism and strict confidentiality with all materials

o Organize team communications and plan events, both internal and off-site

• Prepare PowerPoint presentations as needed
• Assist customers with shopping cart orders or online issues.
• Enter IT tickets for problems with established programs.
• Provide detailed reporting as needed
• Maintain ISO document F-600-001 Risk Matrix.

o Inform sales team of latest personnel changes and contact info

o Review flagged, large or urgent internet shipments during the day

o Work as a liaison between logistics and sales by procuring any documentation Logistics may need BOL/Commercial Invoice, answering logistics inquiries, and working to ship orders the same day before the cutoff times.

• Follow up with new customer inquiries and maintain new customer worksheets.
• Identify and remove duplicate accounts.

o Review Credit Card Orders/COD orders for Fraud.

o Maintain territories list and sales organizational charts updated

o Answer Logistics inquiries on shipments during the day when the salesperson is away from their desk.

• Review shipments with issues the operations manager provides.
• Create reports of call reports that sales reps finalize
• Follow up with with Expedite orders prepared and not invoiced.
• Follow up with Expedite orders invoiced and not shipped.
• Contact accounting to release orders on hold

Qualifications

• Excellent Written and verbal communication skills
• Fully Bilingual- English and Spanish
• Ability to form and document procedures according to ISO 9001
• Advanced knowledge of computers
• Effective time management skills
• Attention to detail and organization
• Critical thinking
• Organizational skills

Job Type: Full-time

Pay: $45,281.52 - $54,532.59 per year

Benefits:

• Dental insurance
• Health insurance
• Opportunities for advancement
• Paid time off

Schedule:

• 8 hour shift
• Day shift

Ability to Relocate:

• Miami, FL 33166: Relocate before starting work (Required)

Work Location: In person