Position: Executive Assistant

Responsibilities:

• Event Coordination:
• Create detailed itineraries for various film festivals, gaming conferences, and other events attended by company representatives.
• Coordinate travel arrangements, accommodations, and logistics for team members, ensuring a smooth and efficient experience.
• Work closely with talent and production teams to manage schedules and ensure all commitments are met.
• Travel Management:
• Book flights, hotels, and Airbnb accommodations for company employees and contractors.
• Maintain up-to-date knowledge of travel trends, best practices, and cost-saving opportunities.
• Handle all aspects of travel planning, including visa processing, transportation, and expense reporting.
• Administrative Support:
• Provide administrative support to company executives, including calendar management, email correspondence, and document preparation.
• Assist in organizing internal and external meetings, preparing agendas, and managing follow-up actions.
• Handle sensitive and confidential information with discretion.
• Greet and welcome company guests. 
• Monitor and record the model number and serial number of every package received at the office when applicable. 
• Subscription Management and Office Supplies:
• Manage and maintain various subscriptions essential to the company's operations, including software, streaming services, and industry-specific memberships.
• Keep accurate records of subscription renewals, ensuring continuous access to necessary tools and resources.
• Coordinate the procurement of office supplies, equipment, and other goods required for day-to-day operations.
• Collaborate with vendors to negotiate favorable terms and ensure cost-effective purchasing.

Requirements:

• Proven experience as an Executive Assistant or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in using travel booking platforms and office software.
• Ability to work independently and prioritize tasks effectively.
• Knowledge of the entertainment or creative industries is a plus.