Copper State Bolt & Nut is seeking an Administrative Assistant with strong international and domestic travel booking experience in our Manufacturing department to join our team. This position will provide administrative support to ensure efficient operations; supports employees through a variety of tasks related to organization and communication and will be responsible for extensive travel booking domestically and internationally.

Responsibilities

Provides administrative support to ensure efficient operations; supports employees through a variety of tasks related to organization and communication.

• Administrative support to VP of Manufacturing
• Process expense reports for VP
• International travel booking experience required
• Organize international travel
• Prepare travel itineraries
• Reserve flights, hotels and transportation
• Assist with travel needs, medical coverage, clearances, etc
• Assist with HR functions
  • Interview scheduling
  • New hire processing

  • Onboarding

  • Orientations/safety packets

  • Payroll/timesheet processing

  • Maintain employee safety files

  • Employee uniforms/boot reimbursements

• Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.
• Receives mail, documents, packages, and courier deliveries for distribution.
• Performs administrative and clerical support tasks.
• Performs filing and recordkeeping.
• Always maintain confidentiality and discretion.
• Maintains polite and professional attitude and appearance.

Qualifications: 

• Bilingual a plus
• Proficient in MS Office
• Positive/professional attitude
• Strong attention to detail
• Professional phone demeanor
• Process expense reports for V.P.
• International travel booking experience required

Decision/Information Sharing and Communication

• Promptly relay messages and other information to employees

Physical Requirements

• This position will be performed at a desk/workstation in an office environment, with standard office equipment available.
• The employee will occasionally be asked to lift boxes and/or stacks of documents, weighing up to 10 lbs.
• This position needs to frequently move about to access files and operate office machinery (including computers, laptops, copiers, scanners, printers, and telephones).

Compensation Structure and Typical Work/Shift Hours

• Non-Exempt (Hourly)
• Shift Hours are typically 7:00 a.m. – 4:00 p.m.
• Shift requirements vary during some times of the year to accommodate customers
• Overtime must be authorized/monitored by supervisors, but is sometimes required in this position