Job Description

APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE,

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self- sufficiency as quickly as possible.

Human Resources Solutions (HRS) support the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.

Working under the direction of the Director and Deputy Director of Recruitment Strategies, with considerable latitude for independent judgment, initiative and action, the Recruiter will be responsible for all matters needed to initiate the tracking and processing of pre-selected candidates and will play a critical role in ensuring that HRA hires the best possible and diversified talent. Working directly with the Human Resource Business Partner (HRBP) and Hiring Manager, the Recruiter serves as a single point of contact for all recruitment and processing activities.

Human Resources Solutions (HRS) is recruiting for one (1) Principle Administrative Associate III to function as a Recruiter who will:

- Receive the e-par form and initiate all tracking and work processes in the recruitment and processing of the pre-selected candidates; ensure that the candidate completes requested action.

- Review requests for recruitment postings to ensure that the title being used is correct and relevant; writes and issue all postings (internal/external, Agency-wide [lateral transfers and promotional opportunities] and Citywide postings); enter posting into N YCAPS for final review and officially posts position.

- Confer with the Director and Deputy Director of Recruitment Strategies and make recommendations on the use of external recruitment resources as recommended by the Department of Citywide Administrative Services (DCAS) to meet the agency's goal of attracting a more diverse candidate pool.

- Review and clarifies job specifications, competencies and skills required; prepares job descriptions used at Civil Service and hiring pools.

- Review resumes and qualifications to determine suitability of candidates; ensure that the applicant meets minimum qualifications and preferred skills; approve/disapprove questionable applicants for positions; submit/send accepted responses to the HRBP or Hiring Manager.

- Liaise with HRBP to secure appropriate salary in preparation of making job offer to the candidate; upon making job offer, complete the relevant sections of NYCAPS to ensure that a record is made of the interview, and that the EEO information is properly recorded.

- Submit Ticket Change Notices (TCNs) for final approval using the Comprehensive Personnel System (CPS). Maintains all pertinent pre-onboarding candidate and interview data within CPS; maintains accurate and current data base.

- Facilitate the processing of candidates, by reviewing and submitting the e-hire pack; makes sure the candidate receives all necessary documents to complete the processing; reviews packages for completeness and correction. Forward completed package to the scheduling unit for processing and final evaluation.

- Establish and maintain administrative controls (e.g. entering tracking information into CPS, meeting regularly with HRBP and Assistant) to ensure that action are completed expeditiously and effectively.

- Confer with other agencies and initiate contact with employees in both the public and private sectors for the purpose of obtaining collateral information (e.g. representing the agency at Job Fairs and other recruitment related activities or if necessary checking references based on the candidate's submission).

- Prepare comprehensive management reports for the Director on the following: status of actions under his/her purview; utilization of civil service titles and positions that have been filled/not filled; evaluate processes to ensure that the Agency objectives and goals on diversity and other employment initiatives are met.

- Research and respond to HRBP' s/HRBP Assistant's concerns, advising them on DCAS rules and regulations as they relate to the hiring process; communicates with HRBPs and hiring managers regularly to establish rapport, gauge morale, and develop new candidate leads.

Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.