Administrative Assistant is a broad job category that designates an individual who provides research, clerical, administrative and technical support to the operation, either to a specific executive, or to a group, such as the Hospitality, Human Resources or Catering department.

The Administrative Assistant is responsible for coordinating and executing administrative processes to ensure the overall efficiency of Sodexo Live!'s Business operations. They will serve as an information resource, will maintain office records, generate correspondence, liaise with clients, vendors and outside entities and will perform general clerical duties such as answering phones and processing expense reports. They are responsible for upholding Sodexo Live!'s standards for accuracy, efficiency and quality, as they relate to administrative functions.

Supporting Actions:

• Assist with daily and weekly reporting functions including weekly operations report.
• Process invoices and prepare necessary reports for review and approval of entries.
• Demonstrate a professional demeanor in all interactions with visitors, vendors and business partners.
• Answer and direct incoming calls to appropriate personnel and/or provide callers with appropriate information; Take and deliver messages as necessary.
• Assist in arranging meetings for various staff members, prepare written agendas, summaries of issues and action plans.
• Responsible for upkeep of primary office calendar; Organize travel and process expenses.
• Receive, sort, date stamp, and route all incoming/outgoing mail and faxes in a timely and efficient manner.
• Update bulletin boards, send memos and organize and participate in staff meetings to facilitate effective exchange of information throughout the entire office.
• Maintain systems of record, location-specific policies, Company procedures, manuals and other policy documentation.

Job Qualifications:

• High school diploma, some college and/or appropriate combination of education and work experience to support on-the-job effectiveness.
• One year of previous administrative experience, to include office management principles and procedures.
• Ability to work independently, exercising appropriate skills for effective judgement, creative problem solving and taking initiative.
• Excellent communication skills, with ability to deliver and interpret information across various sources.
• Exceptional ability to provide a high level of customer service.
• Exceptional computer literacy with Microsoft Office Suite Software.

Job Type: Part-time

Pay: $17.00 per hour

Schedule:

• Holidays
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• New Orleans, LA 70113: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person