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Xavier University of Louisiana is Hiring an Administrative Assistant Near Orleans, LA

Posting Details

Posting Summary
Position Title
Administrative Assistant
FLSA
Non-Exempt
Department
Office Of The Registrar
Job Summary
Xavier University of Louisiana is accepting applications for the position of Administrative Assistant. Under the supervision of the Administrative Directors this position is responsible for providing administrative support to the department by communicating with others, greeting visitors, maintaining calendar, controlling inventory of supplies, making photocopies, processing mail and performing related duties as assigned. AA/EOE
Minimum Qualifications
  • Experience providing administrative support in a high-volume office.
  • Strong computer skills with working knowledge of software applications such as Microsoft Office Word and Excel.
  • Excellent communication, organizational, interpersonal, and telephone skills are essential.
  • Must be able to deal with the confidentiality of student records.
  • Must be responsible, dependable, motivated, and willing to work under pressure in a multi- task environment.
  • Must have the ability to learn policies and procedures.
  • Ability to demonstrate problem-solving skills as well as pay close attention to detail.
  • Ability to work independently as well as part of a support team both within and beyond the office.
Preferred Qualifications
  • Experience in a higher education setting and with student systems, preferably in a Records Office.
  • Proficient in the use of Banner Software, or related software.
  • Proficient in the use of a document management software
Special Requirements Summary
Work Hours
Full time. Weekends will be required for special events related to the office.
KSA's
Knowledge, Education, Experience, and Proficiencies
Associate degree or completion of at least 2 years of college courses or training. A minimum of 2 years of closely related work experience in a higher educational setting or a combination of completed education and/or related work experience. The candidate must possess excellent interpersonal skills and be able to effectively communicate written and verbally in a professional, diplomatic, empathetic and tactful manner. The candidate must maintain confidentiality of student information. This position requires a highly motivated team-player with the ability to deliver a high level of interactive customer service, develop and maintain collaborative relationships inside and outside of the office, prioritize efficiently, as well as proactively solve problems. The successful candidate is flexible and supportive, has superior organizational skills, the ability to handle multiple projects simultaneously with a great deal of accuracy, as well as proficient computer skills using the Microsoft Suite of Office Applications. Requires use of office equipment such as computers, printers, scanners, telephones, copiers, and fax machines. Must have the ability to learn policies and procedures. Ability to demonstrate problem-solving skills as well as pay close attention to detail. Ability to work independently as well as part of a support team both within and beyond the office.
Essential Duties and Responsibilities
Essential Duties and Responsibilities Description
  • Provides administrative support to the Administrative Directors and Staff of the Registrar’s Office
  • Greets visitors, receives telephone calls and answers basic questions regarding department.
  • Obtains, sorts and distributes mail
  • Monitor receipt of forms and documents submitted electronically to the office
  • Maintain student files, including new, active, and inactive files
  • Process add/drops
  • Update student demographic data
  • Assist students with the online registration process
  • Maintains inventory of supplies and reorder office supplies as appropriate
  • Responsible for maintaining the office filing system
  • Files and retrieves documents, records and reports
  • Makes photocopies and faxes documents
  • Scan documents using BDM (Banner Document Management System)
  • Responsible for the preparation of files for academic committee meetings
  • Responsible for assisting with graduation preparation
  • Data entry required
  • Supervises work study student
  • Performs related duties as assigned
Posting Detail Information
Posting Number
S383P
Number of Vacancies
1
Desired Start Date
05/01/2024
Position End Date (if temporary)
Posting Date
04/19/2024
Application Review Date
Closing Date
Open Until Filled
No
Special Instructions to Applicants
Attach online only your resume, cover letter and contact information for three references.
Quicklink for Posting
https://jobs.xula.edu/postings/3077
About Xavier
About Xavier
Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, XULA is Catholic and historically Black. Located in New Orleans, the ultimate purpose of the University is to contribute to the promotion of a more just and humane society by preparing its students to assume roles of leadership and service in a global society. This preparation takes place in a diverse learning and teaching environment that incorporates all relevant educational means, including research and community service.

Job Summary

JOB TYPE

Full Time

SALARY

$40k-50k (estimate)

POST DATE

04/01/2023

EXPIRATION DATE

05/01/2024

WEBSITE

cccnorthgoldcoast.com

SIZE

<25

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