Office Assistant 1298632

A leading university is seeking an Office Assistant. The successful candidate will be in a front-line, highly visible position, helping to maintain the facilities and ensure that they are ready to receive faculty, staff, students and guests. The facilities include 56 conference/meeting rooms, 14 event spaces, plus various open community spaces. The ideal candidate provides excellent customer service and works as part of a collaborative team, with minimal supervision ‘in the field’ with set daily and ad-hoc tasks. We are looking for someone who will take ownership of, and develop a sense of pride in the community and facilities, and will be pro-active, professional and enthusiastic.The company offers a great work environment!

Office Assistant Pay and Benefits:

• Hourly pay: $26/hr
• Worksite: Leading University (Palo Alto, CA 94304 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 3 Month Assignment

Office Assistant Responsibilities:

• Conference/meeting room concierge: comprehensive conference room support:
  • Maintain inventory of whiteboard pens, erasers, cleaners, and order and restock as needed.
  • Reset furniture into default layouts. Locate missing furniture, label chairs. Requires position holder to develop knowledge of default layouts for several rooms across the SEQ.
  • Proactively test AV equipment to check it is in order; maintain inventory of, order and replace cables as necessary, report problems to SEQ management and follow up on correction. AV troubleshooting, temporary workarounds.
  • Monitor the condition of the entire room and report problems.
  • Constant walking, on-the-ground position.
• General administration:
  • Place orders for purchasing, submit work orders and prepare meeting materials: photocopying, collating, kitchen coffee and tea supplies for daily stocking.
  • Check photocopier machines for paper and staples, replace as necessary, basic troubleshooting, and escalate problems as necessary.
• Mail room sorting:
  • Sort mail, tidy mailrooms, and inform building occupants of deliveries via phone calls, email or in-person.
  • Contact for on-site contractors:
  • On-site contact for AV contractors when on campus for conference room repairs. Contact building managers for larger lab deliveries via duty phone.

Office Assistant Qualifications:

• 2-3 years admin work, general customer service, AV support.
• Google spreadsheet experience.
• MS Outlook.
• Comfortable with detailed, repetitive tasks.
• Ability to use online purchasing and scheduling software.
• Constant walking and reaching.

Office Assistant Shift:

• 7:00 AM - 4:00 PM