Job Title: Administrative Assistant/Receptionist (On-Site)

Position Type: Contract (7-months)

Location: Palo Alto, CA (on-site)

Rate: $20-25 per hour (USD)

Job ID#: 124544

Daily Responsibilities:

• Office Maintenance: Ensure the office is clean, well-organized.
• Communication: Act as the primary point of contact for internal and external stakeholders, fostering effective communication and collaboration. Answer incoming phone calls and provide assistance as needed.
• Facility Coordination: Coordinate with building facility teams, vendors, and service providers to address repair and maintenance needs. Maintain accurate records of parking spaces, permits, and usage for employees and visitors.
• Vendor Management: Source with vendors and service providers for various office-related services and products.
• Scheduling: Schedule meetings and appointments to enhance productivity and time management.
• Supply Management: Monitoring, ordering and replenishing office supplies, ensuring a steady inventory of essential items. Refill and maintain kitchen snacks.
• Global Team Support: Facilitate communication with overseas teams for on-site activities.
• Event Planning: Assist the planning and execution of both on-site and off-site office events &meetings. Manage event logistics, including catering, materials, and presentation setups.
• Financial Management: Track expenses and maintain precise financial records. Collect and reconcile credit card transaction data.
• Catering Services: Handle daily catering services and collaborate with vendors to plan office lunch menus.
• Other duties as assigned.

Qualifications:

• Exceptional internal and external customer service skills.
• Professional appearance and demeanor.
• Ability to work independently and collaboratively, with excellent written and verbal communication skills.
• Proficiency in Microsoft Office365 (Excel, Word, Outlook), Google Suite
• High School Diploma or BS/BA preferred.
• Experience in administrative functions or as a receptionist.

About Us: Founded in 2009, IntelliPro stands as a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. With a dynamic presence in the USA, China, Canada, Singapore, Philippines, UK, India, Netherlands, and Germany, we continue to lead the way in global talent solutions.
IntelliPro, a global leader in connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.

Job Types: Full-time, Contract

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Education:

• High school or equivalent (Required)

Work Location: In person