DESCRIPTION

• Performs a variety of complex administrative functions for all levels of management including internal business partners.
• Manages schedules coordinates travel arrangements and processes business expenses.
• Coordinates meetings and events department financial operations personnel operations i.e.: onboarding and facility operations i.e.: badge access.
• Manages procurement of goods and services including computer equipment and catering.
• Provides general office support.
• Serves as the department/group contact. Completes special projects as assigned.

EXECUTIVE SUPPORT

• Travel Management
• Coordinates travel e.g. accommodations transportation required access and tracks expenses for managers.

CALENDAR MANAGEMENT

• Provides strategic calendar management and time planning support for manager.
• Handles meeting logistics manages invites catering booking rooms audio-visual and technical issues.

TEAM SUPPORT

• Serves as a liaison between executives and team.
• Manage team resources distribution groups organizational charts SharePoint sites hardware purchases and assist with onboarding and departure experiences.

EVENT COORDINATION

• Plan and manage logistics for on-site and off-site events.
• Manages supplier and business relationships end to end.

CANDIDATE REQUIREMENTS

• Minimum 3-5 years experience in related field working with high level execs.
• Previous Microsoft Experience
• High level skill set in Outlook Excel MS Word SharePoint and PowerPoint.
• Organization and calendar management is KEY.

Top 3 Hard Skills Required

1. 3-5 years Proficient in Excel

2. 3-5 years high level or organizational skills with office management and executive level experience.

3. 3-5 years Calendar Management

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.