Seeking a detail oriented Administrative Assistant to perform a variety of administrative tasks, requiring initiative, budget expertise, and independent judgment.

• Provides administrative support
• Maintains executive’s calendar
• Coordinates and arranges travel which includes serving as travel delegate, entering travel requests and expense reports in Concur, arranging air travel, ground transportation, lodging, conference registration, etc.
• Processing workday transactions (to include but not limited to vendor payments, supply orders, expense reimbursements, Journals)
• Make PCard purchases / Reconciling PCard / allocator
• Maintaining spreadsheets for monitoring transactions
• Monitoring and reconciling budgets/accounts
• Responsible for creating worklets for responsibilities
• Other duties as assigned

Four (4) years secretarial/administrative experience; OR, Certificate in Secretarial Science AND three (3) years of secretarial/administrative experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

• Experience in supporting a high-level administrator in higher education that includes management of day to day activities, calendaring and travel arrangements.
• Experience with reimbursements and payments in Workday
• Experience with PCard use and reconciliation
• Experience with Concur or similar travel management system
• Evidence of effective written communication skills.
• Skill in planning, analyzing and coordinating activities and establishing priorities.
• Skill in problem solving and decision-making.
• Experience in higher education
• Experience working with diverse populations

Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%). Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (5%). Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate verbally, read complex material, write clearly and grammatically, see, and hear to perform essential functions.; Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.; This position receives regular review of objectives by department administrator.

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.
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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.
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Application deadline is 3:00PM Arizona time on the date indicated.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.
Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.
ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.
Only electronic applications are accepted for this position.