The Hugh Downs School of Human Communication (HDSHC) seeks an energetic, highly organized, flexible, and quick-learning Administrative Assistant who performs advanced tasks to support the operations of HDSHC. The incumbent will work independently to implement administrative policies, interact with key stakeholders, and use good judgment to actively address non-routine situations, and interpret guidelines, procedures, policies and practices.

Under direction of the Assistant Director of Academic Administration, the successful candidate will be a self-starter with an efficient work methodology, excellent communication skills, an ability to coordinate multiple tasks autonomously, maintain confidentiality, and exercise sound judgment in decision-making. As a front-facing job position, we seek a person excited about the opportunity to regularly interact with and address the needs of HDSHC students, faculty, staff, and administration.

Days and Schedule: In Person, Monday to Friday, 8:00-5:00

Clerical & Admin Support

Hugh Downs School Of Comm

Full-Time

EXEC VP/PROVOST

Open

This is not a grant funded position and is not contingent on future grant funding.

$20.20 - $24.51 per hour; DOE

14-March-2024

01

• Serves as the first point of contact to school stakeholders; addresses and responds to all matters of business; provides outstanding customer service.
• Opens and closes office, manages front desk, processes parking validations and maintains keys and key log; receives and sends mail and deliveries utilizing various shipping options.
• Manages School Director’s calendar, coordinates meetings, events, and travel arrangements; assists with correspondence and logistics related to the Director which includes professional interactions with students, faculty, staff, and executive leadership.
• Supports Marketing with events, catering, and ordering promotional materials.
• Assists with academic support functions such as faculty onboarding, scheduling classes and classrooms, updating and maintaining student registration databases, preparing and distributing faculty correspondence, and assisting with academic personnel actions.
• May supervise or coordinate the activities of subordinate employees including orienting and training new staff and student employees.
• Supports Business Operations with staff/student worker recruitments, floor plan updates, office moves and packing, nameplate requests, space surveys, and maintenance requests.
• Orders supplies, equipment and/or textbooks in accordance with school guidelines.
• Performs other administrative duties as assigned.

Four (4) years secretarial/administrative experience; OR, Certificate in Secretarial Science AND three (3) years of secretarial/administrative experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

• Experience working in a Higher Education environment
• Experience coordinating office operations
• Experience managing the calendar and correspondence of executive leadership
• Knowledge of project management principles
• Experience in managing travel arrangements and multiple shared calendars
• Knowledge of various technology software, specifically Microsoft Office, Dropbox, Zoom, and Google Suite

• In Person, Monday-Friday work schedule; 8:00 am – 5:00 pm
• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse
• Frequently required to stand for varying lengths of time and walk moderate distances to perform work
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts. Ability to clearly communicate to perform essential functions
• Utilize office equipment; printers, copiers, telephones, calculator, computer (monitor, keyboard and mouse), etc.

The Hugh Downs School of Human Communication offers BA, BS, MA, and PhD degrees. The undergraduate program currently has approximately 1600 on-campus and online majors and an annual enrollment of over 20,000 students. The School is composed of approximately 25 distinguished core faculty and 35 instructors recognized for teaching and research excellence in areas of Human Communication including: health communication, intercultural communication, interpersonal communication, organizational communication, performance studies, critical/cultural studies, and rhetoric.

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

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Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Application deadline is 3:00PM Arizona time on the date indicated.

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Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

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Only electronic applications are accepted for this position.