If you’re looking for a job with competitive benefits, big commissions, and the freedom to make as much as you want, then make your move to COIT. As the leader in the cleaning and restoration industry, COIT has been trusted by homeowners and business owners throughout the United States and abroad for more than 70 years. Join a known company that is dedicated to keeping our communities clean and healthy and when disaster strikes, putting peoples lives back together. COIT is more than a job, it is a career. Make Your Move Today!

Be a part of positive change in your community. This position will aide our customers in making their environments clean and healthy, while maintaining your safety in the process.

MAKE YOUR MOVE -- HERE’S WHAT MAKES COIT A GREAT PLACE TO BUILD YOUR CAREER:

SAFETY:

Be the change to bring our communities back to normal and help keep our communities safe in their homes and workplaces. At COIT we take our employees and our customers safety extremely seriously. You’ll be joining a company that cares about your health and safety.

Tools & Training

We provide all the tools and training you need to succeed on the job. Upgrade your skills with on-the-job training so you can make even more money.

Job Advancement

We promote from within, so you’ll have plenty of opportunities to advance your career. We even help employees start their own COIT franchise with financial assistance.

Competitive Benefits:

COIT’s attractive benefits include medical, dental, and vision; a 401(k); paid holidays and sick days; life and disability insurance; and more.

CORE Values:

At COIT, our core values are Commitment, Integrity, Opportunity, and Teamwork, and these influence everything we do. Be part of a team that has a strong, dedicated culture that brings out the best in people.

COVID-19 considerations:
We follow all the safety protocols and requirements to keep everyone safe on the job, and take them very seriously. We have continued to operate and provide cleaning and disinfecting services to our customers throughout the pandemic without incident

Coordinates various aspects of the Restoration Department under general supervision of the Restoration Manager. Assists the Manager with vendor program and the preparation of documents using industry specific software.

ESSENTIAL FUNCTIONS:

• Continually monitors Restoration Spreadsheet for accuracy. Ensuring that all jobs are logged in and information completed at the end of each day. Follows up with project manager for any missing information.
• Prioritizes scheduling of Restoration jobs as conflicts occur (i.e. cancelations, delays, emergencies)
• Assists with Vendor Program

o Track bids through internal COIT systems to ensure compliance, accuracy and timeliness

o Ensures valid Certificates of Insurance are provided by all vendors

o Ensures timely receipt of proposals after approval from Project Manager

o Laision with third party subcontractors over the phone to ensure smooth workflow

• Accurately prepares invoices using industry-specific estimating software (Xactimate)
• Manages Alacrity program: updates system, invoices projects, upload pictures, etc.
• Processes and submits purchase orders to accounting
• Prepares and sends to Corporate Restoration:

o Weekly sales report

o Monthly aging report

o Weekly QC report

o Other reports as requested

• Accurately prepares copies of correspondence, forms and other printed materials
• Reviews Restoration Technician paperwork for accuracy (including invoices)
• Resolves escalated customer complaints or issues with vendors and suppliers in a professional manner
• Liasion with temporary employment agency: places orders for workers as requested, processes temporary labor’s time cards, etc.
• Meets company standards for attendance and punctuality

OTHER DUTIES:

• Maintains effective working relationships at all levels of the company
• Attends meetings as required

• Answers phones and provides back up for Administrative Assistant as necessary
• All other duties as assigned

REQUIREMENTS:

· Proven organizational skills

· Excellent communication skills.

· Excellent customer service skills

· Ability to multi-task

· Correct English usage: grammar, spelling and punctuation

· Ability to draft correspondence

· Detail oriented

· Proven ability to work independently

· Ability to follow oral and written instructions

· Ability to develop and maintain positive relationships at all levels of the organization

· Ability to follow oral and written instructions

· Familiarity with Microsoft Office products including Word, Excel and Power Point. Typing speed of a minimum of 55 words per minute.

· High School diploma or equivalent work experience

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is primarily a sedentary one. Requires sitting for extended periods of time and using the telephone, computer monitor and keyboard.

Note: This position description in no way states or implies that these are the only duties to be performed by this employee. The employee will be required to follow any other instructions and to perform any other duties upon the request of the supervisor

Job Type: Full-time

Pay: $17.00 - $19.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Preferred)

Experience:

• Restoration: 1 year (Required)

License/Certification:

• Hazardous Waste Operations & Emergency Response Training (Preferred)

Willingness to travel:

• 25% (Preferred)

Work Location: In person