The Administrative Assistant is the backbone of our fast-paced construction company, where every day brings new challenges and opportunities. We're on the lookout for a proactive and organized Administrator with a passion for operational and administrative excellence to join our thriving team and help us build the future, one project at a time!

POSITION DESCRIPTION

The following is a description of the general duties associated with the position.

JOB CHARACTERISTIC RESPONSIBILITIES/DUTIES (ESSENTIAL FUNCTIONS):

• Promote and model exemplary customer service.
• Ensure general office functions daily.
• Acts as advocate for FCL promoting and adhering to all Company policies and procedures.
• Works in tandem with the project teams and regional leadership to complete projects as assigned.
• Facilitate good working relationships, built on effective communication, between all departments.
• Regular and consistent attendance in our office.

Responsibilities:

• Acts as first point of contact for clients and ensures day-to-day office operations run efficiently.
• Welcome clients and potential customers in-person and by phone, answer general questions and direct individuals to appropriate team members.
• Maintain a welcoming and clean reception and work area.
• Coordinate and distribute daily incoming and outgoing mail.
• Maintain office supplies by checking stock and anticipating future needs.
• Organize meeting rooms and food venue as assigned.
• Provides administrative support to departments as assigned.
• Written business correspondence as assigned.
• Proof read documents as assigned.
• Updates job specific skills as it pertains to assigned duties by participating in trainings.
• Fax, scan, and copy documents. Bind/assemble materials as requested.
• Administrative support for assigned projects, as directed by project teams and management.
• Updates items in Company systems as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

PHYSICAL DEMANDS/ENVIRONMENTAL:

• Mobility in and around the office environment.
• Typical office conditions, noise level usually quiet.
• Operate standard office equipment; reaching, lift up to 25 pounds.
• Regularly required to sit, walk, stand, talk and hear, use hands repetitively.
• Work at a desk or computer screen with keyboard for extended periods of time.
• Frequently communicates with co-workers and outside parties regarding daily office needs and expectations. Must be able to exchange accurate information.

REQUIRED EDUCATIO AND EXPERIENCE

• High school diploma.
• Intermediate to advanced skill level in MS Office Suite (Word, Excel, Outlook)
• Ability to effectively communicate with all parties in written and oral form.
• Customer focus.
• Attention to detail.
• Exceptional organizational skills.

PREFERRED EDUCATION AND EXPERIENCE

• Bachelor's degree
• Works well under pressure, prioritizing essential tasks.
• Flexibility, reliability.

FCL Builders is an equal opportunity employer that is committed to inclusion and diversity. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected status. FCL Builders participates in E-Verify, click here to view the Right to Work Poster.