1121 Executive Assistant Jobs in New York, NY
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Vornado Management Corp is Hiring an Executive Assistant Near New York, NY
General Purpose/Summary of Job:
The Executive Assistant is responsible for providing assistance to the Executive Vice President directly, and indirectly to her staff by lending general operational support to the group.
- Must be willing to work in an office setting. This role is not remote.
- Prepare correspondence via e-mail and mail on behalf of EVP
- Answers incoming telephone calls, greets and escorts visitors and opens and distributes mail to staff members and prepares all outgoing mail for regular, certified, overnight or messenger delivery
- Facilitates and tracks contracts as assigned
- Maintain Marketing files on shared drive help prepare for meetings
- Maintain calendars, schedule meeting requests, reserve conference rooms and coordinate catering
- Coordinate Event invitations and RSVPs
- Prepares and processes all payroll and employee-related forms for new and existing Vornado employees
- Coordinates and schedules departmental meetings and appointments
- Provides assistance and basic training in use of on-site office equipment
- Manages expenses and expense reports
- Provides marketing team with assistance as requested
- Fulfill accounts payable functions as assigned
- Ability to handle confidential information in a secure manner
- Interacts professionally and effectively with mall tenants, corporate personnel, contractors and the general public
- Coordinate travel arrangements
- Maintains appropriate inventory of office supplies and coordinates maintenance schedules for office equipment
- Process and track vendor invoices
- Must possess positive interpersonal skills and be able to communicate well and in a positive manner to customers, employees, visitors and vendors at all times
- Ability to multi-task while still exhibiting good judgment and poise in a fast-paced environment
- Communicate professionally, articulately and effectively
- Must be proficient in Microsoft Office Suite
- College degree preferred
- Minimum five years in a similar role
The starting base salary for this New York position is expected to be between $100,000 to $120,000 annually. Actual salary will be determined based on skills, experience (to the extent relevant) and other job-related factors, consistent with applicable law.
Vornado Realty Trust is not offering relocation for this position located in our New York, NY office.
Vornado Realty Trust is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identity, sexual preference, age, status as a protected veteran, or status as a qualified individual with a disability.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Job Summary
Full Time
$87k-112k (estimate)
03/23/2024
04/16/2024
The job skills required for Executive Assistant include Microsoft Office, Catering, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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