1120 Executive Assistant Jobs in New York, NY
AVI is Hiring an Executive Assistant Near New York, NY
- Work closely with CEO, Director of Finance and Director of Operations.
- Coordinate international and domestic travel arrangements and schedules.
- Performing accounting duties (Contacting Merchants regarding charges, submitting payments, filing, office rent payments).
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
- Responsible for calendar management and ensuring background information for meetings are ready.
- Must have the ability to incorporate creative approaches to various projects by taking initiative and working independently
- Act as the point of contact among executives, employees, clients, and other external partners.
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
- Filing and retrieving corporate records, documents, and reports.
- Provide in-person office support at our office space.
- Prepare and edit presentations and minutes from meetings and follow-up correspondence.
- Handle personal property tasks as assigned. (i.e. Rent requests, rent receipts, creating leases, track keeping of lease end dates, obtaining contact information and keep in communication with tenants for building complaints, creating legal documents and other duties as assigned).
- Order personal items for CEO (clothing, family necessities, floral arrangements & more).
- Update CEO and the Financial Director daily with all open tasks by creating tasks lists & arranging meeting recaps.
- Assist the Financial Director with submitting Invoice payments and upkeeping the Financial Director’s filing system.
- Manage company outings, office birthdays, daily lunches, gifts & other miscellaneous events..
- Maintain VIP client list for upcoming birthdays and credentials.
- Develop an understanding and familiarity of clients, partners, lawyers, and miscellaneous business relationships to manage requests accordingly.
- Personally shop at local stores for misc. items given by CEO.
- Other duties as assigned.
- Business Professional Attire a must.
- A minimum of 5 years of high-level administrative experience in a business environment supporting at the Executive level of CEO and/or other executive team members.
- High school diploma or higher education.
- Outstanding organizational and time management skills.
- Be comfortable working with/managing sensitive and confidential information with discretion.
- Able to thrive and meet deadlines in a fast paced, fluid operating environment.
- Exceptional proficiency in managing calendars, priorities and schedules for executives.
- Exceptional written and verbal communication skills.
- Exceptional proficiency in organizational and critical thinking skills.
- Proficiency with software applications such as the google suite, zoom, Microsoft 365, etc.
- Must be able to manage multiple tasks and competing priorities effectively.
- Ability to foresee problems and handle them before they become issues
- Have a very strong sense of urgency.
- Be available at times after work hours for last minute travel plans.
Job Summary
Full Time
$90k-116k (estimate)
04/05/2024
06/04/2024
avifoodsystems.com
WARREN, OH
1,000 - 3,000
1960
Private
JOHN PAYIAVLAS
$500M - $1B
Related Companies
About AVI
AVI Foodsystems is a provider of hospitality and food service solutions for healthcare and education sectors.
The job skills required for Executive Assistant include Scheduling, Time Management, Initiative, Verbal Communication, Organizing, Accounting, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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