234 Construction Administrative Assistant Jobs in Phoenix, AZ
TrueNet Communications is Hiring a Construction Administrative Assistant Near Phoenix, AZ
Essential Position Functions:
- Organize and prioritize various forms of communication including email, phone calls, mail, etc.
- File and maintain hard and soft copy documentation dependent upon management requirements.
- Create and maintain any non-confidential documentation as necessary (Word, Excel, PowerPoint, etc.).
- Research and gather data for reporting purposes.
- Develop and prepare reports/presentations.
- Attend and take detailed minutes at meetings as requested.
- Coordinate arrangements for internal/external meetings, conference calls; compile and disseminate materials for meetings and calls as required.
- Serve as liaison with direct reports, employees and vendors. Maintain confidential nature of communications.
- Provide follow-up to pending issues to assure completion of tasks - internal and external.
- Plan and/or coordinate office events, including but not limited to business breakfasts/lunches/dinners, office celebrations and holiday events. This may include the ordering of food, supplies, and decorating the office.
- Prepare packages and outgoing correspondence and track accordingly.
- Monitor and proactively respond to emails and phone calls.
- Greet and assist visitors.
- Work on a variety of special projects as needed with multi-tasking as necessary.
- Maintain inventory of office supplies.
- Daily intake of mail and sorting for distribution.
- Answering telephone and directing inquiries.
- Other duties as required.
- High school diploma or GED required.
- Minimum of 2 years of administrative assistant experience required.
- Must have basic Microsoft Office (Word, Excel, Outlook) skills.
- Microsoft Office Specialist certifications are preferred
- Must be able to efficiently use a Windows-based computer.
- Ability to prioritize and complete assignments accurately and in a timely manner.
- Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced environment.
- Strong interpersonal, organizational, oral and written communications skills.
- Must be able to work alone, and with a team.
- Must be able to pass a drug screen and criminal background check.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Frequent walking, standing, sitting within the work area.
- Ability to sit for extended periods of time.
- Ability to effectively communicate with employees, management, peers, et al.
The work environment characteristics described here are representative of those of a standard office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The work environment is that of an office position with minimal to high noise levels.
- The position requires working independently, as well as part of a team.
- This position requires verbal and face-to-face contact with others daily.
- Frequent use of a computer is necessary.
- This position requires use of all general office equipment.
Job Summary
Full Time
$39k-49k (estimate)
04/16/2024
04/29/2024
truenetcommunications...
FL
<25
Related Companies
The following is the career advancement route for Construction Administrative Assistant positions, which can be used as a reference in future career path planning. As a Construction Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant II that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Construction Administrative Assistant. You can explore the career advancement for a Construction Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming a Construction Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Construction Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Construction Administrative Assistant job description and responsibilities
The construction administrative assistant also performs general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects.
03/25/2022: Providence, RI
A construction administrative assistant provides clerical support to a project manager, contractor, or another construction professional.
03/17/2022: Minneapolis, MN
The assistant may also be responsible for ordering supplies, scheduling appointments, and maintaining records.
04/19/2022: Greenville, MS
Provide assistance to Construction Managers and Project Manager for required reports, logs, and other tools.
03/25/2022: Brownsville, TX
Help to ensure that project contracts, bids, and government applications are completed and filed on time.
04/11/2022: Bismarck, ND
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Construction Administrative Assistant jobs
Protects organization's value by keeping information confidential.
04/24/2022: New Orleans, LA
Process Subcontractor/Vendor agreements and change orders.
02/27/2022: Colorado Springs, CO
As a result, some administrative assistants may be reassigned to other types of work, such as estimating or cost analysis, which are expected to grow over the decade.
02/28/2022: New York, NY
Build and maintain positive relationships with customers/internal contacts by consistently providing outstanding customer service.
04/26/2022: Ann Arbor, MI
Ensure that compliance requirements for the job are met.
02/23/2022: Alexandria, LA
Step 3: View the best colleges and universities for Construction Administrative Assistant.
