Position Overview: Administrative Assistant / Construction HR

Krasiva Windows & Doors is a small but well-established residential window and door replacement company. We need a self-motivated “can do” person to join our office team. Must be willing to help improve our office processes and help deliver the best communication experience for our customers.

Education:

• High School Diploma or equivalent (required). Associates or better (preferred).

Experience:

· At least 3 years of office admin work (Window & Door construction preferred).

· Proficiency in Microsoft Office software programs.

Responsibilities:

• Must be able to lift >50 lbs to assist with window and door deliveries
• Handle incoming calls, provide general information.
• Daily interaction with clients/contractors, partners and team mates.
• Perform HR duties and invoicing in QuickBooks.
• Participate in planning of project execution.
• Set up and keep current profiles for customers, vendors, and subcontractors.
• Work with project team to ensure client objectives are met or exceeded.
• Support field team and assist with project schedules.
• Maintain customer and project databases.
• Call or email Clients, Territory Managers and/or Inside Sales Representatives as necessary to acquire information needed.
• Return calls or e-mails to clients with questions and/or issues on a daily basis.
• Order entry with minimal errors.
• Data entry assistance in job tracking system.
• Preparation of job files and job books.
• Phone calls to update customers as needed.
• Updating production and sales reporting information.
• Returning phone calls for the other team members.
• Putting together marketing and sales packets.
• Prepare invoice and job close-out packages.
• Call the customer to assure they are pleased with the work taking place.
• Resolve any customer concerns as necessary.
• Cross trained in other administrative duties and back up for other administrative tasks.
• Will help maintain schedules, for both in-house workers and sub-contractors.

Skills & Qualifications:

• Proficient with PC and good 40 WPM typing skills.
• Construction project admin experience a big plus.
• Reliable, self-starter with a great work ethic.
• Excellent communication, organizational skills, problem solver, detail oriented with ability to multi-task, prioritize, and meet deadlines in a fast-paced environment.
• Enjoy finding creative solutions to challenges.
• Demonstrated intermediate to advanced proficiency with Microsoft Office programs – including EXCEL.
• Must be able to prioritize and plan work activities, use time efficiently, and work within deadlines.
• Excellent verbal and written skills.
• Manage internal database, CRM follow-up, and job scheduling a plus.

Compensation:

Job Types: Full-time

Salary: $25.59 per hour

Location:

2432 W. Peoria Ave Suite #1186

Phoenix, AZ 85029

Language:

• English (Required)

Must be able to meet all state and federal employment requirements as well as background screenings when and if required.

https://www.krasivawindows.com/admin-job-application/

Job Type: Full-time

Pay: From $25.59 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person