Buying/Administrative Assistant

Job Summary

Ravenna Gardens is looking for a well-organized Buying/Administrative assistant to join our inclusive team. This role is pivotal to the smooth running of the company and its main purpose is to provide a comprehensive range of purchasing & administrative support to the owner. This is a great opportunity to contribute to the overall efficiency of our company. The Buying/Administrative Assistant role will place you as part of a dynamic team that puts people first. You’ll be working alongside the company’s owner at the Georgetown office/warehouse location.

Duties & Responsibilities:

Create Purchase Orders - Using Counterpoint POS system and vendor invoices, create purchase orders for all incoming merchandise. Set prices for all products to meet target profit margins and account for shipping costs. Accurately categorize products to aid sales tracking, reports, and inventory.

Receiving Purchase Orders- Working with warehouse staff, confirm that received product matches what was indicated by invoices/purchase orders. Report any discrepancies, shortages, or damages to vendors. Receive purchase orders into inventory.

Tracking Inventory Levels- Keep inventory counts current by regularly adjusting inventory numbers based on mark out sheets and feedback from staff. Regularly provide inventory data reports.

Purchasing - Track sales from short list of specified vendors via sales reports and feedback from owner/staff. Reorder specified merchandise and supplies as needed to keep up with seasonal fluctuations and demand. Preorder certain products in advance to ensure availability. Assist with new product research.

Administrative Assistance – Writing and responding to e-mails and preparing communications on the owner’s behalf.

Payroll - Run payroll reports. Communicate with staff and store manager to note sick/PTO requests. Submit payroll summaries to the bookkeeper in a timely manner.

Office Organization - Assist in filing, organizing, and documentation as needed. Aid in improving office organization by developing systems and looking for ways to refine current processes.

Receiving deliveries - Help with incoming deliveries by addressing drivers and directing them where to place their boxes/pallets.

Light bookkeeping Duties– Track payment terms and due dates for outstanding invoices. Assist with bill pay.

Essential Qualities:

Strong administrative and planning skills

Excellent verbal and written communication skills

An eye for detail

Highly organized with the ability to prioritize and take ownership of workloads

Approachable with excellent interpersonal skills and confidence in communicating with all levels of personnel

Conscientious approach to work with the ability to scrutinize and self-critique own work

Highly self-motivated and able to work with minimum supervision

Willingness and enthusiasm to take on new challenges and develop own role

The ability to be flexible and evolve with the ever-changing nature of the industry within which we operate

Ability to be a team player, while also having the ability to work independently

Experience:

Data entry.

Basic indoor/outdoor plant knowledge/ID highly preferred

Job Type: Part-time

Pay: From $24.00 per hour

Expected hours: 24 – 32 per week

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Schedule:

• 8 hour shift

Language:

• English (Required)

Work Location: In person