Position Summary

The Administrative Assistant performs a variety of administrative tasks including providing support to our managers and employees. Assisting in daily office needs and running errands as needed.

Essential Job Functions

• Answer and direct phone calls and email requests.
• Schedule tours and programs.
• Database management Donorperfect software: Set up donor files, Maintain accurate data on existing donor file, Send thank letters and general communication to donors.
• Assists with facility operations.
• Assists with website management.
• Assists in compiling monthly reports: Volunteer hours and data, Animal care/surrenders/adoptions, Education programs and outreach.
• Planning/organizing prioritizes and plans work activities, uses time efficiently.
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Confidentiality and discretion with sensitive and private employee, donor and legal documents and information.
• Performs other related duties as required and assigned.
• Submit and reconcile expense reports.
• Develop and maintain filing system.
• Working knowledge of office equipment.
• Ability to work in an environment with mammals and reptiles.

Qualifications, Skills, Experience & Educational Requirements

• High School degree, some college or university education preferred.
• Three years of current office administration experience.
• Previous database management experience preferred.
• Proficiency in MS Office (MS Excel, Word, PowerPoint)
• Attention to detail and problem-solving skills.
• Excellent verbal and written communications skills.
• Strong communication skills via email, phone and face-to-face.
• Proficiency in data analysis.
• Strong organizational and time management skills with the ability to multi-task.
• Professional presence, strong work ethic and ability to work under pressure.
• Basic project management skills.
• Committed to learning, exploring new ideas, and staying on the leading edge.
• Dependability and adaptability.
• Interpersonal skills, maintains confidentiality, remains open to others’ ideas, and exhibits willingness to try new things.

Job Type: Full-time

Pay: From $14.50 per hour

Expected hours: 35 – 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work setting:

• In-person

Work Location: In person