Job Description

The position of Office Assistant plays a crucial role at TRT Holdings, a family office and owning entity of Omni Hotels & Resorts. This person works alongside several colleagues of all levels (from executives to administrative assistants) to provide organizational support, streamline tasks, and create efficiencies. The Office Assistant will be capable of managing multiple tasks simultaneously with excellent customer service and attention to detail. The Office Assistant has a “can do” attitude and is eager to take on new challenges. 

This is a full-time on-site position.

Responsibilities

• Receive incoming meeting requests and own conference room set-up and greeting guests
• Assist with preparation of the monthly board meeting materials
• Coordinate business travel arrangements for corporate office staff
• Submit monthly expense reports for executives and process invoices in a timely manner
• Provide routine office communications and maintain updated phone lists, organizational charts, frequently used information, etc.
• Assemble travel packets, trip folders, etc. for executives on business travel
• Compose memos, agendas and travel itineraries as needed
• Responsible for stocking and maintaining the supply rooms, printer areas, etc.
• Distribute incoming and outgoing company mail, FedEx shipments or special deliveries
• Perform other various duties and activities related to office management when requested

Qualifications

• Prior office coordination experience preferred; minimum 2 years
• Must handle position with confidentiality and professionalism
• Excellent written and verbal communication skills; must be direct and hands on
• Desire for proactive organizational skills and high attention to detail
• Self-starter attitude, dependable, and punctual work attendance is required
• Capable of working with several senior level managers and executive level staff
• Proficient in Microsoft Office Suite products, Adobe
• Must be able to work independently with little direction or supervision in a lean office setting
• Must demonstrate flexibility when work assignments or priorities change and a willingness to do whatever it takes to accomplish the task at hand
• Sense of urgency required to handle fast-paced environment
• Ability to interact in a courteous manner and provide excellent customer service

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links: EEOC is the Law Poster and the following link is the OFCCP's Pay Transparency Nondiscrimination policy statement If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to applicationassistance@omnihotels.com.