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Executive Assistant - Family Office
$76k-98k (estimate)
Full Time
1 Month Ago
Local Favorite Restaurants is Hiring an Executive Assistant - Family Office Near Dallas, TX
Executive Assistant – Family Office
We are seeking a highly organized, detail-oriented, and agile Executive Assistant to provide comprehensive support to the Owner and Chief of Staff in a fast-paced family-owned office. The ideal candidate will be a problem solver who thrives in a fast-paced environment and is adept at managing multiple priorities with grace and professionalism.
Job Responsibilities:
- Act as the primary point of contact between the Owner, Chief of Staff, and internal/external stakeholders.
- Manage an active calendar of appointments and meetings. Plan, coordinate, and ensure the Owner and Chief of Staff’s schedule is followed and respected.
- Manage, prepare, and edit emails and correspondence, ensuring prompt and efficient communication.
- Handle confidential and sensitive information with the utmost discretion.
- Facilitate meetings by preparing agendas, reserving venues, and organizing necessary materials.
- Conduct research, compile data, and prepare material for consideration and presentation.
- Provide a bridge for smooth communication between the Owner's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management.
- Participate in meetings and events as required, providing administrative support.
- Manage special projects, execute ad-hoc tasks as needed, and undertake occasional errands as required.
- Plan and coordinate travel arrangements, including flights, accommodations, and itineraries.
- Liaise with other staff, business contacts, and family members in a professional manner.
- Assist with event planning and coordination, including family gatherings, business events, and philanthropic activities.
Job Qualifications, Requirements and Skills:
- Bachelor’s degree in Business, Communication, or a related field is preferred.
- Minimum of 3-5 years of experience as an Executive and/or Personal Assistant, preferably within the restaurant/hospitality, real estate, or related industry.
- Exceptional organizational and time management skills with a proven ability to meet deadlines and multi-task in a fast-paced environment.
- Friendly and professional personality and appearance.
- Strong discretion and confidentiality, with a track record of handling sensitive personal and financial information.
- Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and adept at learning new software and systems (including AI).
- Experience using Canva and social media is preferred.
- Working knowledge of office equipment (printer, scanners etc.).
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Ability to work independently on projects, from conception to completion, and must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion.
- Ability to use internal and external resources, as well as deducing skills to gather information to complete tasks/projects.
- Must have flexibility and capability of assisting with both business and personal needs/errands as requested.
- Ability to sit or stand for long periods of time.
- Ability to safely lift up to 25 pounds at times.
- Must possess reasonable ability to communicate both verbally and in writing in English.
- Ability to work on a computer for long periods of time.
Job Summary
JOB TYPE
Full Time
SALARY
$76k-98k (estimate)
POST DATE
03/09/2024
EXPIRATION DATE
05/08/2024
WEBSITE
localfavorite.com
HEADQUARTERS
Dallas, TX
SIZE
<25
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