102 Administrative Assistant Jobs in Jacksonville, FL
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The Robert E. Webber Institute for Worship Studies
Jacksonville, FL | Part Time
$45k-56k (estimate)
2 Days Ago
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Frank C. Arena Provisions- Boar's Head Distributor
Jacksonville, FL | Full Time
$40k-49k (estimate)
2 Months Ago
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Administrative Assistant
$52k-65k (estimate)
Full Time | Ambulatory Healthcare Services
3 Months Ago
Jax Spine and Pain Centers is Hiring an Administrative Assistant Near Jacksonville, FL
JOB BRIEF:The Administrative Assistant will provide high-level administrative support to the CEO and other Executive Committee members. Reporting directly to the CEO, provides executive support in a one-on-one working relationship. They also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. Must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
KEY RESPONSIBILITIES:
- Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company.
- Sustain a daily calendar of meetings and events.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
- Arrange travel and accommodations for executives. Prepare expense reports.
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Excellent communication and time management skills; proven ability to meet deadlines.
- Ability to function well in a high-paced environment; performs additional duties as assigned by executives.
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Manage the Executive's contacts
- Assist in preparing and managing presentations and decks.
- Be responsive to emails/texts/phone calls, with contact outside normal business hours
- Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
- Use discretion, confidentiality, and good judgment to handle C-Level matters.
- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
- Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance.
- Complete adhoc projects as assigned – such as personal events and/or family needs.
- Organize complex calendars and schedules; resolving any scheduling issues
SKILLS AND QUALIFICATIONS:
- Bachelor's degree preferred.
- 3-5 years of related experience required in working in an executive assistant role supporting C-Level executives.
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to communicate effectively and professionally.
- Flexible hours as dictated by the needs of business for projects and meetings.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Ambulatory Healthcare Services
SALARY
$52k-65k (estimate)
POST DATE
01/28/2024
EXPIRATION DATE
05/22/2024
WEBSITE
jaxspine.com
HEADQUARTERS
JACKSONVILLE, FL
SIZE
25 - 50
FOUNDED
1999
TYPE
Private
CEO
RICHARD CROSBY
REVENUE
$10M - $50M
INDUSTRY
Ambulatory Healthcare Services
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