Description

The purpose of J-U-B ENGINEERS, Inc. (J-U-B) is “Helping Each Other Create Better Communities.” We foster a supportive and team-oriented environment to solve problems that improve society – while providing employees growth opportunities. Our Fort Collins, Colorado office is hiring a part or full-time Administrative Assistant to support our staff of 25 employees with many varied and detail-oriented tasks. 

The administrative assistant will perform a variety of duties and responsibilities. Main responsibilities include, but are not limited to: 

· Answer and route office phone calls promptly, correctly and in a courteous manner 

· Schedule meetings, office events, order food, and run errands

· Transcribe and distribute meeting agendas/action item lists and minutes. Attend meetings with clients and internal staff 

· Review and distribute mail and ship packages

· Monitor, order, and purchase office supplies as needed

· Make travel arrangements and training registrations 

· Resolve issues with and maintain office equipment and supplies

· Assist with the onboarding of new employees to include new-hire paperwork and working with IT/equipment 

· Partner with managers, engineers, and staff to understand needs and provide support including technical document review and distribution, cost worksheets, project tracking, and technical specifications

· Complete special project assignments, such as compiling, printing, binding, and document delivery

· Ownership of conference room and kitchen to include organizing and straightening.

· File management (paper and digital), including archiving

· Communicate with corporate administrative staff and distribute important information to Fort Collins team

· Coordinate fleet vehicle maintenance

· Communicate any building related issues to landlord and follow up on items

· Assist with office relocation coordination

· Organize and schedule submittal packets and information, assist with proposal drafts and graphics

· Assist project accountant as needed

Wage Range $19- $23/hr. Determined by experience. In addition to your great salary, J-U-B also offers a competitive benefit package including bonuses for qualified employees, a flexible work schedule, and the ability to work in a team-centered, collaborative, and supportive atmosphere.

To apply for this challenging position, please visit www.jub.com 

Requirements

· 2 years of customer service or professional office experience

· Minimum High School diploma or equivalent

· Must have valid driver’s license

· Must be proficient with Microsoft Office Suite programs (mainly Word, Excel, and Outlook) and Adobe Acrobat

· Demonstrated attention to detail, self-motivation, and initiative

· Team-oriented focus with an interest in making J-U-B successful

· Basic mathematical skills and understanding of accounting principles to include budgets, accounts payable and accounts receivable are a plus.

· State of Colorado Notary commission preferred, but not required

· Technical writing skills are a plus