Job Summary

The City of Fort Collins has an exciting opportunity for an experienced administravie assistant. This Executive Administrative Assistant (Community Services) is a fully salaried and benefitted position within the City of Fort Collins. 
This position requires collaboration across 5 departments (Parks, Recreation, Natural Areas, Cultural Services and Financial Services) and provides direct support to the Community Services Director, and occasional support to the Recreation Director, Cultural Services Director, Marketing and Communications Manager, and the Financial Manager.
Key responsibilities include managing complex calendars, coordinating meetings and events, preparing detailed reports, and effectively communicating with internal and external stakeholders. Proficiency in office software, exceptional organizational abilities, and attention to detail are essential. The successful candidate should demonstrate discretion and professionalism in handling sensitive information. Knowledge of municipal operations or a related field is preferred but not mandatory. Special projects are common to create or improve systems supporting the Service Area and City Manager's Office needs and inquiries and requires significant self-starting and relationship building with other Administrative Teams to establish resources and connections necessary to accomplish the work.This role requires a proactive and adaptable individual who can thrive in a fast-paced environment while maintaining a high level of accuracy and efficiency.
This position is primarily in-person during the first year with an opportunity to add flexible and hybrid work locations. This is a fantastic opportunity for somebody who is detail oriented and wants to be a part of the daily operations of a municipality. Put your organization skills and experience with MS office products to good use in an exciting and long-term career!

Essential Duties and Responsibilities

The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive.

• Performs high level administrative and technical duties in support of City executive staff.
• Performs public relations and business functions necessary for the successful operation of the Service Area.
• Responds to internal and external customers regarding issues, policies or procedures.
• Performs research and initiates action in response to customer requests by referencing and interpreting policies, procedures, codes and regulations.
• Researches and compiles data to prepare statistical reports.
• Creates complex word processing and graphics documents.
• Ensures quality control by composing and editing reports and correspondence.
• Participates in management team meetings and provides administrative staff support.
• Acts as liaison for service area in various work groups, boards or committees; may provide clerical support for boards or commissions.
• May monitor or track budgets and other financial transactions; may perform accounting functions.
• Administers and prioritizes special projects and programs as needed.
• Schedules appointments, travel arrangements, meetings, retreats and conferences.
• Receives, processes or responds to Service Area Director's email, voicemail, and mail when appropriate.
• Develops and maintains filing system for correspondence and other records.
• Develops and maintains departmental personnel files; oversees processing of associated documentation/records.

Management Responsibilities

No