Job title: Administrative Assistant
Location: Tallahassee, FL

WORK ENVIRONMENT: In-Office - Professional office environment

DRESS CODE: Business Casual

CANDIDATE RESPONSIBILITIES:
** Providing administrative support to the Chief of Medical Services

** Assist with daily administrative operations in the Division of Children’s Medical Services as directed by the Department.

** Answer and re-direct calls on a multi-line phone system as directed by the Department.

** Sort and distribute (internal and external) mail as directed by the Department.

** Greet and assist visitors in finding the correct destination as directed by the Department

** Ensures compliance with DOH policies and procedures.

** Assists the Bureau Chief in coordinating daily operational functions within the Division.

** Coordinates, reviews, edits, and formats outgoing correspondence.

** Drafts, formats, and completes routine memos and letter within established timeframes.

** Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.

** Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials.

** Coordinates and makes arrangements pertaining to conferences calls.

** Attends staff and other meetings as required.

Job Type: Contract

Schedule:

• 8 hour shift

Experience:

• Administrative support: 1 year (Required)

Work Location: In person